Event Coordinator cum Admin

Coordinator

• Plan and manage all event logistics, including venue selection, catering, and transportation.
• Develop detailed event timelines and budgets.
• Coordinate with vendors, suppliers, and service providers.
• Oversee event setup, execution, and teardown.
• Manage event staff and partimers.
• Address and resolve any issues that arise during the event.
• Evaluate event success and prepare reports for stakeholders.
• Prepare Proposal to be send to customer based on customer preference with stipulated time.

Administrative

• Handle administrative tasks such as prepare meetings for event teams , preparing documents and schedule for staff during event day, and managing any related matters assign by directors.
• Maintain and update event databases and sales records.
• Coordinate with vendors and clients to confirm details.
• Prepare event materials, including signage, schedules, and attendee lists.
• Assist with budget tracking and invoicing.
• Monitor and order supplies as needed for events.
• Provide on-site support during events to ensure smooth operations.
• Prepare Proposal to be send to customer based on customer preference with stipulated time.

Sales

• Identify and engage potential clients for event services.
• Develop and present tailored event proposals and packages.
• Negotiate contracts and close sales.
• Collaborate with the event planning team to ensure client requirements are met.
• Maintain a database of prospects and clients.
• Track sales performance and meet or exceed sales targets.
• Build and maintain long-term client relationships.

Marketing

• Develop and execute marketing plans and campaigns.
• Conduct market research to identify new business opportunities.
• Manage social media, email campaigns, and online advertising.
• Create promotional materials such as brochures and presentations.
• Build and maintain relationships with potential and existing clients.
• Track marketing performance and sales metrics to optimize strategies.
• Collaborate with internal teams to align sales and marketing efforts.

• SPM/STPM/ Diploma/ Advance Diploma, Bachelor’s degree in Sales, Marketing, or related field in hospitality or/and food & beverages.
• Proven experience in coordinating events.
• Previous administrative or event planning experience preferred.
• Prior experience dealing with senior management and multi-millionaires, demonstrating an understanding of their expectations and needs.
• Strong negotiation and communication skills.
• Excellent communication and interpersonal abilities.
• Proficiency in event management software and tools.
• Ability to work under pressure and meet tight deadlines.
• Strong organizational skills and the ability to work within strict deadlines.
• Attention to detail and problem-solving abilities.
• Ability to work independently and as part of a team.
• Proficiency in digital marketing tools and platforms.
• Customer-focused with excellent relationship-building abilities.
• Proficiency in Microsoft Office Suite and event management tools.
• Proficiency in Excel with the ability to work extensively with proposal numbers and calculations.
• Excellent communication skills, both written and verbal, for effective interaction with senior management, CEOs, and high-net-worth individuals.
• A passion for the events industry and the motivation to excel in a fast-paced and dynamic work environment.

• Performance-Based Bonuses: Employees receive additional financial rewards based on individual, team, or company performance.
• Target Achievement Rewards: Incentives for meeting or exceeding specific targets or KPIs.
• Spot Rewards: Immediate recognition in the form of gift cards, vouchers,.
• Referral Bonuses: Monetary rewards for referring successful candidates to the company.
• Mentorship Opportunities: Pairing with senior professionals for guidance and growth.
• Career Progression Paths: Clear opportunities for promotions and advancements within the organization.
• Leadership Development: Programs designed to prepare employees for management and leadership roles.
• Travel Allowances: For roles requiring travel, expenses are covered or reimbursed.