Administrative Assistant

• Answer and handle incoming calls for inquiries, and greet and assist clients for appointments.
• Collect and distribute mail from the mailbox at Level P1, and receive and forward documents to the relevant department.
• Manage the company’s general email account.
• Arrange courier services, including runners and Lalamove.
• Handle bookings for agent halls and meeting rooms.
• Monitor office supplies, check stock levels, and place orders as needed to ensure smooth office operations.
• Ensure the availability of laundry equipment for cleaners and manage supplier orders for out-of-stock items.
• Oversee the maintenance of office equipment, such as air conditioning, lighting, and certificates, and address any minor facility issues.
• Arrange the pick-up of offer letters for agents, ensuring all office equipment is maintained and available.
• Assist management with ad hoc tasks as required.
• Coordinate with service providers like TM and Unifi.
• Provide backup support to the sales department during staff absences due to leave or medical reasons.
• Ensure compliance with all relevant laws, regulations, and policies.

Education:

• Minimum SPM qualification.

Experience:

• 1–3 years in an administrative role is preferred.
• Fresh graduates with the right skills and attitude are welcome to apply.

Skills:

• Basic English communication skills (knowledge of Mandarin is an added advantage).
• Strong organizational and multitasking abilities.
• A proactive approach to problem-solving and teamwork.

• A collaborative and supportive work environment.
• Opportunities for career growth and skill development.
• Competitive salary with attractive benefits.