HR EXECUTIVE

Position Summary: Provides administrative support to the Human Resources Manager on all personnel matters and assists with payroll processing. Duties and Responsibilities: • Performs customer service functions by answering employee requests and questions. • Conducts benefits enrollment for new employees. • Verifies documentation and maintains current files. • Submits the online investigation, requests and assists with new employee background checks. • Reconciles the benefits statements. • Performs payroll/benefit-related reconciliations to General Ledger and other accounts. • Conducts audits of various payroll, benefits or other HR programs and recommends any corrective action. • Updates HR spreadsheet with employee change requests and processes paperwork. • Assists with processing of terminations. • Assists with the preparation of the performance review forms. • Assists HR Manager with various research projects and/or special projects. • Assists with recruitment and interview process. • Schedules meetings and interviews as requested by HR Manager. • Schedules conferences by reserving facilities at local hotels and/or restaurants. • Makes photocopies, faxes documents and performs other clerical functions. • Files papers and documents into appropriate employee files. • Assists or prepares correspondence. • Prepares new employee files. • Processes mail. • Performs other duties as assigned. DETAILS…. A. INDUSTRIAL RELATION 1. To be responsible for the efficient upkeep of all HR files/matters. 2. To file all resign staff. Keep and maintain the files for 5 years. 3. Update and filing all leave applications forms and record. 4. Prepare all HR correspondence such as appointment letter, appraisal for confirmation, promotion, and resignation – Related personal matters of HR. 5. Frequently update HR master listing. 6. Employee handbook. 7. Policy and procedure. B. PAYROLL 1. To prepare and print payment for Maybank2E for salary, claims, advance and etc whenever required. 2. Prepare and checking salary by 26th every month. To prepare, print pay slips and relevant reports for Salary by 30th every month and distribute to relevant branches by 02nd every month. 3. Prepare and checking claims by 10th every month. To prepare, print pay slips and relevant reports for Claims by 20th every month and distribute to relevant branches by 25th every month. 4. To prepare EA form (Year End) by 15th every January. 5. Update HR2000 software whenever needed. WELFARE 1. Maternity. 2. Compassionate leave. 3. Annual Leave. 4. Medical Leave. 5. To prepare all necessary items relating to HR.  Insurance.  SOCSO from branches/HQ and ensure payment are updated  EPF from branches/HQ and ensure payment are updated.  LHDN from branches/HQ and ensure payment are updated. 6. Uniform, safety shoes and PPE items. 7. Update medical charges from Panel Clinics/claims and petrol usages from MFI on monthly basis. 8. Update and keep payment track summons for all motor vehicles (MS TIME GROUP) monthly basis. 9. Update employee personal loan and prepare report. 10. Checking all staff advance/personal loans before approved by MD. RECRUITMENT 1. To recruit when needed. TRAINING 1. Prepare offer for training 2. Upon acceptance of offer, prepare bond contract. Below RM1,000.00 = 6 mths above RM1,000.00 = 2 years) ADMINISTRATION 1. To prepare monthly report by 30th every month to MD  Leave record (MC, AL, EL & NPL)  Late Comer  Employees Personal Loan balance  EPF, SOCSO, LHDN & HRDF – payment listing  Medical Expenses --------------------------------------------------------------------------------------------------------------------------------------------- Key Competencies To perform the job successfully, an individual should demonstrate the following competencies to perform the essential functions of this position. • Problem solving the individual identifies and resolves problems in a timely manner and gathers and analyzes information skillfully. • Interpersonal Skills the individual maintains confidentiality, remains open to others’ ideas and exhibits willingness to try new things. • Oral communication the individual speaks clearly and persuasively in positive or negative situations, demonstrates group presentation skills and conducts meetings. • Planning/organizing the individual prioritizes and plans work activities, uses time efficiently and develops realistic action plans. • Quality control the individual demonstrates accuracy and thoroughness and monitors own work to ensure quality. • Adaptability the individual adapts to changes in the work environment, manages competing demands and is able to deal with frequent change, delays or unexpected events. • Dependability the individual is consistently at work and on time, follows instructions, responds to management direction and solicits feedback to improve performance. Requirements:  Bachelor’s degree in human resources management or equivalent.  Experience in human resources or related field.  Ability to build and maintain positive relationships with colleagues.  Experience in educating and coaching staff.  Experience in conflict resolution, disciplinary processes, and workplace investigations.  Experience in following and maintaining workplace privacy.  Ability to give presentations.  Knowledge of relevant health and safety laws.  Experience using computers for a variety of tasks.  Competency in Microsoft applications including Word, Excel, and Outlook.