Assistant Event Manager (B2C Exhibition / Consumer Event) @ sizable Shopping Mall Co.

Our client is a sizable Shopping Mall Co. with their office located in Petaling Jaya.

Key Roles:

Event Planning & Coordination

• Liaise with clients to determine event requirements, including space, budget, schedule, and technical needs.
• Develop event plans, timelines, and floor layouts for exhibitions, trade shows, conferences, and other events.
• Coordinate with internal teams (e.g., operations, marketing, and technical support) and external vendors to ensure all event components are in place.

Budget Management

• Prepare cost estimates and manage event budgets to ensure cost-effectiveness.
• Negotiate with vendors and suppliers to secure the best terms.
• Track expenses and ensure events are delivered within the allocated budget.

Venue & Logistics Management

• Oversee the setup, breakdown, and maintenance of exhibition spaces.
• Ensure all technical and logistical requirements (lighting, sound, AV, etc.) are met.
• Manage security, safety protocols, and compliance with health and safety regulations during events.

Client & Vendor Relations

• Act as the main point of contact for clients, handling inquiries and resolving issues efficiently.
• Build and maintain strong relationships with vendors, suppliers, exhibitors, and contractors.
• Conduct post-event evaluations and gather feedback to improve future events.

Staff Supervision & Coordination

• Supervise event staff, including floor managers, volunteers, and temporary staff.
• Assign tasks, manage schedules, and ensure smooth communication between teams during the event.

Marketing & Promotion (if applicable)

• Work with the marketing team to promote events and exhibitions.
• Assist in the development of event promotional materials, such as brochures and social media content.

Reporting & Analysis

• Create post-event reports that include financial summaries, attendance data, and feedback.
• Analyze the success of each event and provide recommendations for future improvements.

Key Requirements :

• Degree/Diploma/Cert/SPM holder.
• 3 years of experience in Event Management within B2C Exhibition / Consumer Event environment is a MUST.
• Strong organizational & project management skills.
• Ability to work under pressure & handle multiple events simultaneously.
• Proficiency in Event Management Software & Microsoft Office Suite.
• Experience with large-scale exhibition planning is desire.
• Proficient in English, Bahasa & Mandarin / Cantonese to support business.
• Permanent vacancy based in Petaling Jaya.

Job Type: Full-time

Pay: RM6,000.00 - RM7,800.00 per month

Schedule:

• Monday to Friday