Administrative Assistant - Dpulze

1.0 Daily Operation

i. Ensure timely filing and maintain a proper filing system.

ii. Respond to and resolves administrative inquiries and questions.

iii. Retrieves information as requested from records, email, minutes, and other related documents; prepares written summaries of data when needed.

iv. Identifies and researches potential new suppliers

v. Issue of the Purchase order and liaison with the accounts department on collection and payments

vi. Review outstanding or overdue Purchase Orders

vii. Ensure and remind the vendor, supplier and contractor for the deliver or work status and update to the superior.

viii. Keeping track of inventory database and maintains supplies inventory by checking stock to determine inventory level, anticipating needed supplies, placing and expediting orders for supplies

ix. Perform site visits with vendors and end users and cooperatively work with other department to resolve issue related to procurement.

x. Ensures operation of equipment by completing preventive maintenance requirements, calling for repairs, maintaining equipment inventories and evaluating new equipment.

xi. Processing and documentation of invoices, billings, collection report, correspondences and other documents related to authorities, legal and other matter related to the maintenance and management of the property.

xii. Providing administrative & clerical support to other departments as needed

xiv. Coordinates and schedules meetings and appointments for managers or supervisors.

xv. Records and distributes minutes or other records for meetings.

xvi. Maintains office supplies and coordinates maintenance of office/mall equipment.

xvii. Maintains a system for recording expenses and the use of petty cash.

xviii. Answers and transfers phone calls, screening when necessary.

xix. To perform any other duties as assigned by the Superior from time to time.

Job Types: Full-time, Permanent

Pay: RM2,000.00 - RM2,300.00 per month

Benefits:

• Free parking
• Health insurance
• Maternity leave

Schedule:

• Monday to Friday