Administrative Executive

The Administrative Executive is responsible for ensuring the smooth and efficient operations of the office while handling key administrative and payroll duties. This includes managing employee benefits, liaising with suppliers, processing payroll, and maintaining compliance with employment-related regulations such as SOCSO, EPF, and EIS. The ideal candidate will possess strong organizational and communication skills, and the ability to multitask in a dynamic environment.

Payroll Management:

Process monthly payroll for all employees, ensuring accurate calculations of salary, deductions, and allowances.

Prepare and maintain records for all payroll-related transactions.

Ensure compliance with statutory requirements for income tax and other relevant deductions.

Employee Benefits Administration:

Administer and manage contributions to SOCSO (Social Security Organization), EPF (Employees Provident Fund), and EIS (Employment Insurance System) for all employees.

Ensure timely submission of contributions and compliance with regulatory deadlines.

Maintain accurate records for SOCSO, EPF, and EIS, and resolve any discrepancies with the authorities.

Supplier Management:

Communicate and negotiate with suppliers for office supplies and services.

Process purchase orders, track delivery schedules, and ensure timely payment.

Maintain and update supplier records and contracts.

Office Administration:

Handle general administrative tasks, including scheduling meetings, maintaining office supplies, and managing office equipment.

Provide support to other departments as needed, ensuring smooth daily operations.

Coordinate employee leave and attendance records.

Compliance and Record-Keeping:

Ensure adherence to company policies, legal regulations, and best practices.

Keep updated with changes in labor laws and government regulations related to employee benefits.

Maintain accurate and confidential employee records, including payroll information, leave records, and employment history.

Financial Document Preparation:

Prepare Invoices: Generate and issue invoices for products or services provided, ensuring they are accurate and in line with company policies.

Prepare Statements: Prepare monthly statements for customers, summarizing the transactions, outstanding balances, and due payments.

Prepare Purchase Orders: Create and manage purchase orders for materials, equipment, and services required by the company.

Prepare Delivery Orders: Issue delivery orders to suppliers, tracking goods and ensuring timely delivery.

Other Duties:

Assist in recruitment and onboarding of new employees as required.

Provide general administrative support to the management team.

Respond to employee queries related to payroll, benefits, and other administrative matters.

Requirements:

• Degree in Business Administration, Human Resources, finance or related fields.
• Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint).
• Excellent communication and interpersonal skills.
• Able to multitask
• Strong organizational and time-management abilities.
• Ability to handle sensitive and confidential information.

Job Types: Full-time, Permanent

Pay: RM1,832.75 - RM3,000.00 per month

Supplemental Pay:

• Overtime pay
• Performance bonus
• Yearly bonus

Education:

• Bachelor's (Preferred)

Experience:

• Administration: 3 years (Preferred)