Purchasing & Shipping Executive

Contract Management Preparing and issuing Sales Contracts and handling MPOB Contract Registration. Monitoring and updating Sales Contract. Shipment Coordination Preparing shipment document folders to ensure compliance and accuracy. Issuing Freight Purchase Orders (PO) and Carrier LOI/Booking Forms for both flexibag and non-flexibag shipments. Tracking and updating weekly shipment status to monitor destination arrivals. Coordinating delivery schedules with suppliers and ensuring timely execution of orders. Documentation & Administration Requesting and creating new item codes for products. Issuing and managing Purchase Invoices for shipping-related costs. Handling Debit/Credit Notes, if necessary. Managing and filing documents to maintain organized records. Stakeholder Liaison Collaborating with transporters, forwarders, carriers, and suppliers to ensure seamless operations. Requesting and reviewing monthly Statements of Account from shipping lines and suppliers. Artworks & Marketing Coordination Liaising with Sales, Marketing, Suppliers, and Designers to request and review product artworks. Tolling Contracts Coordinating tolling contract deliveries and arrangements with tolling parties.