Billing Clerk / Junior Billing Executive

A) CLAIM SUBMISSION • Prepare Advance payment as instructed by Contract Department or Project Manager. (Check PO/LA) upon confirmation of commencement of work • Prepare Claim Progress Claim with reference to field bore logs (Check PO / LA) • Final Claim reference to Final Report (Check PO / LA) • Instrumentation Claim (Check PO / LA) • Retention of Final Claim • Prepare Letter • Photocopy of the Claim B) WEEKLY CLAIM LISTING SUMMARY • Prepare weekly listing for the claim submission • Attached all the claim • Distributed to Account Dept, Project Director & Managing Director for signature • Photocopy weekly summary and distribute to PM • Attached all the claim and acknowledge receipt letter together for filing C) INVOICE SUBMISSION • Prepare Invoice • Rental Invoice - (Email) • Check the debtor listing before issued the invoices - For any new debtor, create a new vendor code • Prepare letter D) CERTIFICATE OF PAYMENT / STATEMENT OF FINAL ACCOUNT • Checking the certificate of payment / Statement of Final Account compare with the claim for any discrepancy -example any incorrect rates, quantity, omitted item (does not match with our claim) • Prepare a Listing for the discrepancy • Collect of the certificate of payment / Statement of Final Account • If compilation / thing in order, invoice and letter will be prepared to be attached together with the Certificate of Payment and send out • Statement of Final Account • Prepare letter, Statement of Account to be attached and pass for Managing Director for signature E) SUBCON RATE • Checking Subcon Rate with Claim & Team Production Claim • Checking Maghesan invoices and prepare subcon rate listing F) CHEQUES COLLECTION • Print out the address and pass to office boy to collect the cheques • Daily filing G) OTHER TASK • Going to client and consultant office on payment, claim discussion (when necessary) • Payment negotiation