Executive, Administration

The Administrator is to provide administrative support to help run the office smoothly.

Job Responsibilities:

• Maintaining the station directory
• Renewal of office license
• Coordinate with station manager /HR & staff to arrange for all relevant station activities
• Manage the inventory level for coffee machine, stationeries & office related items
• Maintaining office by controlling the house rule
• Submit claim report by email and hardcopy to IIB-Khazanah quarterly
• Schedule a service maintainence for Fire Extinguisher/utilities/pest control /water filter and so on.
• Issue duty cheque DDLS to customs and send daily report to FICO
• Manage petty cash claim and reimbursement
• Uploading COD invoice into GSConnect and maintain the Masterlist Data
• Received and reconcile monthly COD outstanding report
• Create urgent payment for AFR/OFR
• Maintaining the office from any hazard and risk
• Controlling the office security by manage the keys for each room and door
• Schedule monthly branch meeting
• Send monthly office printing report / Log ticket on faulty printer
• Liaise between IT & staff on any faulty IT equipment & peripherals such as monitors, desktops, laptops and so on.
• Assist IT on new/additional/replacement IT equipment to staff (New join /existing)

We are expecting the incumbent to meet these requirements:

• At least Diploma in any field.
• With 2-3 years’ experience in office administration.
• Excellent time management skills and the ability to prioritize work.
• Additional skillsets required: detailed oriented, problem-solving skills, and excellent communication skills (both written and verbal).
• Able to work in a fast pace and challenging environment.
• Proficiency in Microsoft Office (Word, Excel & PowerPoint)
• This position is located in Medini Iskandar, Johor.