PURCHASING OFFICER

• To review, control and monitor stock inventory at an acceptable stock level, to avoid zero stock and excess stock situation. Negotiation on process within the requirement of quality, service, credit terms, cost reduction to ensure quality and operation efficiency to meet company’s objectives.
• Monitor and communicate closely with supplier to ensure delivery and quantity perform always control.
• Responsible for all purchasing related tasks of assigned department for all outlets in the Company.
• Work closely with the Purchasing Manager to run the purchasing department.
• Performing vendor research and selection to enhance profitability, reducing operating costs and boosting efficiency.
• Maintain cordial working relationships with suppliers and supervise vendor activities at outlets.
• Review Purchasing Orders (PO) with suppliers, monitor their performance and negotiate delivery & quantity.
• Extract and analyze quarterly and annual data to determine purchasing needs and performing inventory management.
• Manage all Purchase Orders (PO), oversee delivery schedules and maintain purchase records for all outlets.
• Liaise and work closely with warehouse staff to compare deliveries with Purchase Orders (PO) to identify and solve any discrepancies.
• Conduct ongoing market research to identify beneficial purchase quantities with suppliers.
• Any other ad hoc task assigned by the Management.
• Assist QA Executive in perform supplier audit and performance.
• Create, review, and maintain Purchasing Standard Operating Procedure (SOP).
• Assist Operation Manager or Managing Director to sourcing of material for new product development and cost saving project.
• Plan, prepare and process purchase orders according to order requirements.
• To perform day to day procurement activities including purchasing and delivery follow up and liaise with suppliers on all quotation.
• On-going review inventories availability and orders & material planning.
• Handle administrative duties relating to purchases, including tracking orders and ensuring records are kept up to date.
• Research new vendors, track deliveries and update order records.
• Monitor storage arrangement and condition to ensure follow Hazard Analysis Control Critical Point (HACCP), Good Manufacturing Practice (GMP) and stock rotation as such First in First Out (FIFO) or First Expiry First Out (FEFO).
• Conduct and prepare the report for Closing record (Stock Balance, Purchase Summary & Out Stock Tracking).
• To maintain proper records of purchases, quotations/sources, suppliers’ information, and documentations.
• Verify quantification of orders by checking Delivery Orders against PO. Compile and distribute relevant documents for payment and record keeping purpose.
• Capture products knowledge within the industry / market for continuous improvement in strategic sourcing to optimize cost savings and product quality.

Requirement:

• Minimum Professional Certificate / Diploma or Bachelor’s in Business Administration / Management / Business Planning / Finance / Accounting / Supply Chain or related course.
• Minimum 1 – 2 years working experience in purchasing. Excellent analytical, interpersonal, and organizational skills.
• Good basic knowledge and skill in Food Safety and Quality requirement, Good Manufacturing Practice (GMP), Food Security and Hazard Analysis Critical Control Point (HACCP).
• Ability to work both collaboratively and independently.
• Quick learner and forward thinker.

Job Types: Full-time, Permanent

Pay: RM2,000.00 - RM2,600.00 per month

Benefits:

• Dental insurance
• Flexible schedule
• Free parking
• Health insurance
• Maternity leave
• Opportunities for promotion
• Parental leave
• Professional development
• Vision insurance

Schedule:

• Fixed shift

Supplemental Pay:

• Overtime pay
• Performance bonus

Education:

• Diploma/Advanced Diploma (Preferred)

Experience:

• Buyer/Purchaser: 1 year (Preferred)