ACCOUNT COORDINATOR

• Facilitate accounting operations by overseeing Accounts Receivable, Accounts Payable, and General Ledger tasks for OSC Group. • To manage the accounts receivable and billing processes, ensure customer registration is updated in SQL/Auto Counts, and provide scanned copies for reference. • Undertakes a range of general accounting support tasks within the accounting department to facilitate timely completion of the closing process. • Review quotations and sales orders generated by their respective departments, sending email reminders to ensure all documents are accurate and complete before the monthly closing. • Upon receiving delivery orders from the respective departments, update or generate sales invoices, credit notes, or debit notes as necessary. Scan and email all documents to the customer. • In charge of delivering administrative and clerical services, including meticulous filing and secure bookkeeping. • Provide assistance in both internal and external audit processes by preparing and compiling necessary documents and reports. • Update Statements of Account (SOA) and record payments received from customers, then email them their SOA and outstanding payment details. • Compile monthly Profit and Loss (P&L) statements and variances. • Assist the Financial Reporter in updating the yearly budget. • Prepare journal vouchers related to Accounts Receivable (AR) processes. • Maintain a list and conduct checks for Sales and Services Tax (SST) payments every two months. • Participate in quarterly stock checks and yearly for SIGS. • Update exchange rates for USD, SGD, and AED in both the public folder and SQL/AutoCounts. • Manage Accounts Payable processes by collecting complete documentation from purchasers, verifying the accuracy of invoices, Goods Received Notes, and Request for Quotations. Prepare Capital Expenditure Form (CEF) for new asset items and input all data into the system. • Generate payment vouchers for suppliers, compile online listings, prepare payments through M2E/Jompay, issue cheques, and update payment details and Statements of Account (SOA) for suppliers. • Maintain and prepare accounting journals, ledgers, and other records detailing financial transactions such as reimbursements, fixed asset depreciation, accruals/prepayments and reversals, salary deductions (e.g., EPF, SOCSO, HRDF, PCB). Enter data into the computer system using designated programs for the closing process. • Conduct reconciliation of records with internal company personnel and management, as well as with external vendors or customers (including Bank Reconciliation and supplier reconciliation). • Oversee the asset tagging process. • Provide support in updating purchasing procedures, including vendor registration and ensuring accuracy in Purchase Requests (PR) and Purchase Orders (PO).