Human Resource Executive (Generalist)

Salary undisclosed

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Recruitment

Responsible for full cycle of recruitment from creating job description, posting job advertisement, screen resume, shortlisting, internal resume processing, attend interviews, reference check process, carry-out internal employment process (after final interview to arrangement of joining day), and up-to on boarding the new hires.
Arrange, coordinate and participate in job fairs.
Deal with related government authorities to organize Company job fairs, as and when required.
Manage in housed Recruitment system and act as a lead for Human Resource personnel in the factories in utilizing the system. Make required improvements with the system.
Familiarity with applicant resume databases, social media advertisement & various hiring platforms.
Dealing with appointed Recruitment Agencies to source for the right candidate and manage the full selection and appointment processes.
Solid verbal and written communication skills to liaise with candidates and to coordinate with Human Resources personnel in the factories.
Monthly Manpower Requirement & Hiring reporting to Management.
And any other, related to recruitment function.

Expatriate

Application of shortening /extension or cancelation of Professional Visit Pass & Employment Pass.
Application of new Professional Visit Pass & Employment Pass.
Personal Bond document preparation.
Familiar with ESD system.
Overall knowledge in expatriate passes processing is required.

Foreign Worker Management

Act as a liaison for MYEG & Immigration, related to foreign worker matters.
Coordinate with Company’s appointed Foreign Worker Agents for all foreign worker arrangements.
Experienced in FWCMS/e-PLKS system & absconding report, Check out Memo, Special Pass, Update passport and permit renewal.
Familiar with preparation of document for new quota application and dealing with JTK, MOHR and KDN.
Experienced in airport clearance during arrival.
Familiar with FWCMS system and have overall knowledge in all processes related to foreign workers.
Overall knowledge in foreign workers affairs is required.

Payroll

Act as one of the Payroll preparer, to update data and records of employees including personal details, employment details, leave, medical claims, Overtime, allowances, etc. monthly.
Know the procedure of Payroll related submissions to statutory bodies.
Familiar with all documents related to Payroll for internal updating and controlling.
Check and verify Contract Worker Attendance submitted by Agents and salary claims submitted, before getting Management approval.

General Affairs

Liaise with appointed taxi company to book for foreign/local staffs from Company’s group, including for business visits and trips to Malaysia. Document checking for payment arrangement.
In charge to check, calculate and verify Landscape Company Attendance before getting approval for payment.
Coordinate Company’ annual event with other personnel in the department.
Dealing with Port authorities, for issues related to port passes, entry approvals, immigration passes for expatriate and foreign workers.
Other General Affairs and administrative duties and functions, assigned.

Requirements:

Candidate must possess a Degree in Business Administration/Human Resource Management/ Human Resources Development or equivalent.
Required language(s): Bahasa Malaysia, English.
At least 2 Year(s) of working experience in handling full cycle of Recruitment, Expatriate passes and Foreign worker’s management in manufacturing, is a must for this position.
Able to work longer than normal hours (if required), for urgent and important datelines and assignments.
Up-to-date knowledge of Malaysian Immigration processes, procedures and its related laws. Well versed and experienced in dealing with Immigration, MYEG, embassies and related government bodies.
Proactive and can work independently with minimal supervision.
Effective interpersonal skills.
Quick learner, detail oriented, committed, proactive, maintain high degree of confidentiality and able to complete assigned tasks effectively and efficiently.
To keep making improvement and propose solutions to challenges faced in the department for the functions handled.
Salary will commensurate with years of experience, qualification, skills and knowledge.
Applicants should be Malaysian citizen and willing to work at Port of Tanjung Pelepas, Gelang Patah.
Candidate who could join immediately or having short notice period will be prioritized. Contract and Permanent position is available.