Confidential Assistant

Human Capital Management Support:

• Schedule meetings and appointments for the HCM team.
• Prepare and edit correspondence, reports, presentations, and other documents.
• Support recruitment efforts by coordinating interviews and managing candidate files.
• Assist with HR projects, including employee engagement initiatives.
• Draft internal communications such as memos, announcements, and updates.
• Coordinate with vendors and partners for HR-related services, ensuring confidentiality in contracts and agreements.

Administrative Support:

• Maintain and organize confidential employee records (both electronic and paper-based).
• Manage incoming and outgoing communications, ensuring proper documentation.
• Supervise office equipment maintenance and cleanliness.
• Procure office and pantry supplies, ensuring inventories are up to date.
• Assist with event coordination as needed.
• Ensure office records and databases are well-maintained and accurate.
• Coordinate vendor and supplier sourcing exercises to optimize cost efficiency.

Job Requirements:-

• Minimum requirement of Diploma holders or equivalent of any discipline. However, fresh graduates are strongly encouraged to apply.
• Good written and spoken in both English & Bahasa Malaysia languages. Conversant in Mandarin would be an added advantage.
• Proficient in Microsoft Office applications such as Microsoft Word, Excel, Power Point etc.
• Good working attitude and communication.
• Able to maintain high confidentiality.
• Able to work under stress and within tight deadlines.
• Ability to work independently and require minimal supervision.

• Performance Bonus
• Medical and healthcare benefits
• Optical, Group Term Life and Critical Illness Coverage