Human Resource cum Industrial Relation Executive
RM 3,500 - RM 4,500 / Per Mon
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FOMEMA Renewal:
- Manage the renewal process for foreign workers based on permit durations.
- Coordinate with the Finance department for bank drafts and online processing.
- Obtain and manage FOMEMA medical test results and follow up as needed.
- Process renewals through MYEG for suitable results.
Check Out Memo / Special Pass:
- Handle check-out memos for departing workers at Immigration offices in Shah Alam/Putrajaya.
- Process check-out memos through EPLKS Online, issuing copies for passport attachment and filing.
- Issue special passes for passports at the embassy or for pending FOMEMA status.
Insurance Renewal:
- Prepare and email renewal name lists for insurance policies.
- Manage policy documents, invoices, and payments, ensuring compliance with MYEG/EPLKS requirements.
- Update Personal Accident renewals for office staff annually.
MYEG/EPLKS – Permit Renewal/Calling Visa:
- Prepare and acknowledge name lists for permit renewals.
- Manage calling visa forms, FOMEMA medical, and SOCSO registrations.
- Oversee passport and permit document management, renewal payments, and follow-ups for outstanding permits.
Worker Salary:
- Review time cards and leave forms for local and foreign staff.
- Maintain records for workers returning or runaway cases.
- Prepare summaries for subcontractor salaries and manage payment processes.
Panel Clinics:
- Process invoices from panel clinics and prepare deduction lists.
- Ensure timely payments to panel clinics and handle authorization for medical cards.
ISO 14001 and ISO 9001 Compliance:
- Support and adhere to compliance with ISO 9001 and ISO 14001 standards.
- Collaborate with internal and external audit teams.
Immigration Work:
- Manage foreign workers' issues at Jalan Duta, Putrajaya, and Shah Alam Immigration offices.
- Arrange thumbprint appointments for Rekab 1.0 and Rekab 2.0 programs.
Administrative Tasks:
- Receive workers at airports, issue memos, book flight tickets, and manage leave communications.
- Handle miscellaneous office supplies, cleaning assignments, and administrative documentation.
- Ensure adherence to SOPs, conduct disciplinary meetings, and prepare company profiles.
Basic requirements:
- Bachelor’s degree in human resources, Business Administration, or related field.
- Previous experience in administration or human resources, preferably in a similar role.
- Excellent communication skills, both written and verbal in English.
- Knowledge of FOMEMA, immigration processes, and ISO standards is a plus.
- Strong organizational skills and attention to detail.
- Proficient in Microsoft Office and familiar with MYEG/EPLKS systems.
Preferred Skills:
- Certification in HR and PHR is advantageous e.g SHRM-CP.
- Experience with MYEG and EPLKS systems.
- Knowledge of ISO standards and immigration processes.
- Salary Range: RM3500 - RM4500
- Annual Leave
- Medical Leave
- EPF/SOCSO
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