Personal Assistant (PA) to Director

Performance Appraisal Support:

• Assist the Director in preparing and organizing performance appraisals for team members.
• Coordinate with departments to gather performance data and feedback for evaluations.
• Schedule and organize performance review meetings, ensuring all stakeholders are aligned.
• Prepare documentation, summaries, and reports for appraisal meetings.
• Support the Director in setting objectives and key performance indicators (KPIs) for employees.
• Maintain records of performance appraisals and monitor completion deadlines.

Goal Setting & Follow-Up:

• Track and monitor the implementation of work goals and objectives for various teams and individuals.
• Ensure that action items from performance appraisals are being carried out effectively.
• Regularly update the Director on progress regarding employee goals, challenges, and successes.
• Assist in identifying barriers to goal achievement and propose solutions to enhance performance.
• Collaborate with department heads to ensure alignment on goals and ensure objectives are on track.

Communication & Coordination:

• Act as a liaison between the Director and team members, facilitating effective communication on performance expectations, feedback, and progress.
• Prepare reports on employee performance, goal attainment, and KPI progress for the Director’s review.
• Organize follow-up meetings and progress checks for ongoing initiatives.

Administrative Support:

• Manage the Director's calendar to ensure time is allocated for performance appraisals, goal-setting discussions, and follow-up meetings.
• Prepare agendas and take meeting minutes during performance-related meetings.
• Maintain a detailed tracker for performance evaluations, feedback, and follow-up actions.

Additional Tasks:

• Provide ad-hoc support to the Director as needed, particularly in areas related to employee development, organizational performance, and goal management.
• Assist with preparing presentations or reports for the leadership team regarding performance appraisals and work progress.

• Degree in Business Administration, Human Resources, or a related field.
• Fresh Graduates are welcome to apply.
• Able to speak in English and Mandarin
• Experience in human resources or performance management.
• Familiarity with performance appraisal software or tracking systems.

Required Skills and Qualifications:

• Proven experience as a Personal Assistant, Executive Assistant, or in a similar administrative role.
• Strong understanding of performance management processes and employee goal setting.
• Excellent organizational and time-management skills, with the ability to manage multiple tasks and deadlines.
• Outstanding communication skills, both written and verbal.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) or similar office tools.
• Ability to handle sensitive and confidential information with discretion.
• Proactive, detail-oriented, and capable of working independently with minimal supervision.
• Strong interpersonal skills, with the ability to collaborate effectively with employees at all levels.

• Increment
• 5 days work 10am-7pm (Mon-Fri)
• Medical Leave
• Annual Leave