Administrator (HQ - based in PJ)

Role Description

This is a full-time on-site role for an Administrator based in Petaling Jaya, Selangor. The day-to-day tasks include handling administrative duties, supporting senior management, and ensuring smooth operations at the headquarters and sites.

Responsibilities

• Administrative Operations: Handle document filing, index preparation, and email correspondence to ensure smooth administrative processes.
• Facilities & Inventory Management: Oversee office cleanliness, maintenance of facilities, and inventory for toiletries, stationery, and office supplies.
• Staff Accommodation & Support: Manage staff accommodations, including maintenance, inventory updates, and liaising with property owners.
• Company Assets & Compliance: Ensure timely renewal of licenses, permits, insurance, road tax, and management of petty cash and company credit cards.
• Coordination & Liaison: Communicate with authorities, arrange courier services, and assist other units with administrative needs as required.
• Canteen & Utilities Management: Oversee canteen operations, meal subsidy headcount, and ensure utilities invoices are paid without delay.
• Visitor & Staff Support: Welcome visitors, serve beverages, manage staff claims, and step in for absent subordinates when necessary.
• Staff Claims Processing: Oversee and process staff claims, ensuring compliance with company policies and timely reimbursements.
• IT Resources Management: Arrange and manage IT equipment, email accounts, and software for employees, including troubleshooting initial issues.
• Uniforms & PPE Distribution: Manage distribution and inventory of staff uniforms and PPE to maintain compliance with company standards.
• Policy & SOP Development: Assist in drafting, implementing, and maintaining company policies and standard operating procedures to enhance operational efficiency.

Qualifications

• Proficiency in office management software and strong organizational skills
• Excellent communication and interpersonal abilities
• Proven experience in an administrative role, preferably at a senior level
• Ability to multitask, prioritize, and manage time efficiently
• Attention to detail and problem-solving skills

Others

• Conduct all necessary duties to ensure that the annual objectives set by the management is achieved;
• To perform any other duties and tasks that are assigned by the management;
• To implement, maintain and comply with Company Integrated Management system Policy, procedures and relevant requirements of ISO 9001 :2015 Quality Management System, ISO 45001:2018 Safety & Health Management System and ISO 14001:2015 Environmental Management System.

Job Type: Full-time

Pay: RM2,500.00 - RM4,000.00 per month

Benefits:

• Free parking
• Health insurance

Schedule:

• Day shift
• Monday to Friday

Supplemental Pay:

• Performance bonus
• Yearly bonus

Application Question(s):

• What is your expected salary?

Experience:

• Administrative: 1 year (Preferred)