Corporate Secretarial

Job Scope: 1. Corporate Governance (Main duties): - Assist the LBC team in supervising, reviewing, vetting the Company’s secretarial documentation including minutes of meetings, directors, and shareholders circular resolution. - Assist the LBC team with the preparing and submitting of memorandums, Director Circular Resolutions and Executive Committee Meeting Approval to obtain internal approval. - Assist in coordinating with the external Company Secretary to support corporate exercises and functions, including ensuring the accuracy of information, documents or advice provided and/ or compliance with the statutory requirement. - Assist in ensuring compliance with all relevant statutory requirement (e.g.: Companies Acts 2016) including filling of statutory forms, making disclosures, and maintaining statutory registers/ records. - Plans and executes all Board of Director meetings and committee meetings, including strategic planning; creating agendas; inviting the appropriate attendees; reserving the meeting space and covering all possible logistical issues. He/she also oversees the corporation’s shareholder meetings. - Maintaining corporate records, supplying the board with resources, creating meeting minutes, and other matters for the board and its committees. Making sure the company’s governance framework is appropriately developed, established, and maintained, overseeing legal entity management, developing and improving the company’s governance program, conducting training and development of the board, collaborating with executive teams, and bringing new directors onboard to assist the board. 2. Intellectual Property (IP) (Supporting duties): - Monitor the IP documentation control and management to protect confidentiality and privacy matters of the Company. - Assist in all matters pertaining to IP law/ IP rights, IP registration (trademark, copyright, patent, etc.)/ Company’s IP Rights Working Group. - Undertake any other projects, tasks and duties as assigned by the superiors from time to time Requirements: 1. MS Office (Word/ Excel/ PowerPoint/ Outlook) 2. Companies Act/ Malaysia Code of Corporate Governance (MCCG) 3. MAICSA Certificate will be an added advantage