Operation Administrator

1) Job Scope • Preparation of costing, after sourcing and analysis according to the needs of the clients • Preparation of purchase order and invoice tracking from suppliers • Responding to any correspondence and emails by clients and suppliers • Work closely with sales and service teams to ensure the proper job execution and deliver quality service to clients • Assist with ISO audit matters for the clients • Involved in the quality checking and quality assurance matters • Assist troubleshooting cases that cannot be solved by the technicians • Assist with job communication and documentation regarding status of job • Any other duties assigned by Management 2) Responsibility & Accountability • Collaborate with the Operation Manager, Business Development PIC to create more efficient methods and maintain profitability. • To plan, coordinate and execute project according to project timeline. • To ensure the work at operation progressing smoothly and work done in accordance with specifications and standards specified by client. • To control project or service quality. • To ensure the day-to-day operations are conducted in compliance with the standard operating procedure, policies, guidelines and instructions to ensure maximum efficiency and excellent service delivery. 3) Authority • Nil 4) Qualification Required • Minimum Degree in Business Administration, Business Studies or equivalent • Minimum 2 years relevant working experience • Understanding of Integrated Management System of ISO 9001 & OHSAS 18001 standard requirements • Computer literate • Attention to detail • Knowledge of clerical and administrative procedures such as filling and record keeping • Problem assessment and solving • Planning, calendaring and organizing task in timely manner