Admin Executive

Job Title: Admin Executive (HR matters)
Location: Ampang, Selangor
Salary: RM1,800 - RM2,500 per month
Job Type: Full-time

Job Summary:

Kedai Cincin Ampang (KCA) is looking for a highly organized and detail-oriented Admin Executive to handle administrative functions related to HR support, documentation, and operational efficiency. This role will assist in maintaining HR-related records, ensuring smooth daily administrative operations, and coordinating with the legal team on HR matters.

Key Responsibilities:

Administrative & HR Documentation:

• Manage employee records, leave applications, and attendance tracking.
• Handle issuance of HR correspondence letters (e.g., offer letters, warning letters, termination notices, memos).
• Maintain employee databases and filing systems in an organized manner.
• Assist in preparing reports and documentation for audits with our Finance Executive.

Payroll & General HR Support:

• Handle monthly payroll processing including salary calculations and statutory payments.
• Assist with employee claims, allowances, and overtime payments.
• Ensure accuracy in employee salary records and liaise with finance for payroll matters.
• Act as a point of contact for employee inquiries related to HR policies and benefits.

Onboarding & Training Coordination:

• Manage onboarding documentation and assist in the induction process for new hires.
• Schedule and arrange employee training sessions as per management instructions.
• Keep records of training attendance and maintain a structured training plan.

General Office Administration:

• Assist in day-to-day office management and administrative duties.
• Ensure proper filing and documentation for HR and administrative functions.
• Coordinate with the legal team for HR compliance matters.
• Undertake ad-hoc tasks assigned by management as needed.

Requirements:

Diploma or Degree in Business Administration, Human Resources, or related field. Minimum 1-2 years of administrative experience, preferably with HR exposure.
Proficiency in Microsoft Office (Excel, Word, PowerPoint) and digital record-keeping.
Strong attention to detail, organizational, and problem-solving skills.
Able to handle confidential information with integrity.
Ability to work independently while coordinating with different departments.
Fluency in Bahasa Malaysia & English (both written and spoken).

Why Join Us?

Stable work environment in an established and growing business.
Opportunities to learn and gain experience.
Supportive team culture with structured processes in place.
Professional development opportunities.

Apply now and be part of our growing team!

Job Type: Permanent

Pay: RM1,800.00 - RM2,500.00 per month

Benefits:

• Health insurance
• Maternity leave
• Opportunities for promotion
• Professional development

Schedule:

• Day shift

Supplemental Pay:

• Yearly bonus

Ability to commute/relocate:

• Ampang: Reliably commute or planning to relocate before starting work (Preferred)

Education:

• Diploma/Advanced Diploma (Required)

Experience:

• Administrative: 1 year (Required)

Willingness to travel:

• 50% (Required)

Application Deadline: 01/20/2025
Expected Start Date: 02/01/2025