Finance, Accounts Receivable & Payables

Monitor Bank Statements: Review and update payment receipts in the database daily, ensuring completion within 4 days. Address discrepancies in received payments by requesting payment vouchers from clients within 3 days. Prepare Financial Documents: Compile necessary documentation for financial applications, including bank guarantees for clients, at least 5 weeks before the expiration date. Assist with internal and external audits by providing essential documentation and information. Handle administrative tasks such as filing, data entry, and correspondence. Prepare Statements of Account (SOA): Generate monthly SOAs to collect outstanding invoice claim payments, including administrative fees, from clients. Ensure this is done within 7 days during the first week of the month. Assist in preparing progress payment-related documents for verification. Reconcile accounts and ensure timely collection of receivables by the 27th of the month and every 7th day thereafter. Payment Processing: Prepare payment vouchers and perform reconciliations with clinic providers within 3 days. Prepare and issue cheques for payments to hospital providers (GH) within 2 weeks. Assist in the preparation and management of financial documents, including invoices, receipts, and statements. Expense Management: Manage office expenses, including utility bills and staff claims, by the 6th of each month. Assistance with Payments and Reimbursements: Monitor and assist with the payment and reimbursement status for staff and clinics within 2 days. Assist with client reimbursement payments under Account Payable Executive supervision. Bookkeeping: Maintain accurate bookkeeping records using the Xero system, ensuring daily updates with completion within 15 days. Keep precise records of all financial transactions and update the financial database regularly.