HR Payroll & Operations (Executive/Senior Executive)

Payroll Management:

• Support payroll administration, including monthly payroll, ad hoc payments, fund request, other remunerations, and annual activities.
• Maintain payroll schedules, SOPs, policies and procedures.
• Process payroll accurately and promptly in compliance with relevant regulations.
• Assist in the preparation of payroll reports, tax filings, and other payroll-related documentation.

HR Administration:

• Prepare HR-related letters and update letter templates regularly to reflect changes in HR policies and statutory requirements. Provide feedback as needed to ensure templates are kept current.
• Ensure that leave and benefits are processed accurately and in compliance with company policies and regulations.
• Support employees’ onboarding, probation, confirmation, movements and offboarding process.
• Maintain and update HR software with precise and current employee information, ensuring data integrity and accessibility.
• Support employee’s or stakeholder’s queries from time to time.
• Work closely with the admin team to support office management duties.

Annual Activities:

• Prepare and submit annual tax returns (Form EA) to the IRB for all employees.
• Issue Form E to employees for their income tax filing purposes.
• Review and update employee benefits packages as necessary.
• Ensure that benefits comply with regulatory requirements and are competitive in the market.
• Prepare for and participate in internal and external audits of payroll processes and data.
• Ensure that all payroll-related documents and records are in order for audit purposes.

Others

• Participate in HR related projects and process improvements to enhance efficiency and effectiveness.

Requirements:

• Bachelor’s degree in business administration, Human Resources Management, or equivalent.
• Minimum 2 years of working experience in payroll and HR operations - prior experience in handling OT, claims and locum payment is a plus.
• Good understanding of Employment Law related to payroll (Public Holidays, overtime payouts, and statutory regulations).
• Experience in navigating payroll systems.
• Proficiency in Microsoft Office, particularly Excel and Word, is a must.
• Meticulous, structured, and reliable.
• A team player with a customer-focused attitude.

Job Type: Full-time

Pay: Up to RM5,000.00 per month

Benefits:

• Health insurance
• Maternity leave
• Opportunities for promotion
• Professional development

Schedule:

• Monday to Friday

Ability to commute/relocate:

• Petaling Jaya: Reliably commute or planning to relocate before starting work (Required)

Application Question(s):

• What is your expected salary? [In RM]
• Why are you interested in Payroll and HR Operations?

Experience:

• Payroll: 2 years (Required)