Personal Assistant to Directors (Construction exp. preferred)

· 5-Day Work Week in HQ Office

· Hardship Allowance (based on annual salary)

· Great Exposure to MNC Clientele

· Attractive Remuneration Package

· Career Development & Advancement

RESPONSIBILITY AND ACCOUNTABILITY

• Manage & Schedule appointment and reminding the Directors of important tasks and deadlines
• All the PA / Secretary task assigned by Directors & Management from time to time
• Miscellaneous tasks to support the Directors' matters whether for business and/or personal purposes
• Maintains strict confidentiality & interact professionally with all level of management & staffs included outsider
• Provides high level administrative, secretarial and business support (contract / project) to MD/ED
• Maintain executive's agenda and assist in planning appointments, board meetings, conferences etc
• Organizing and attending meetings and ensuring the Manager is well prepared for meetings
• Attend meetings and taking minutes
• Compiling & preparing all reports presentation, correspondences & minutes meeting
• Handle all the documentation of presentation / Meeting / tender interview
• Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages etc.)
• Arranging and coordinate travel itineraries, bookings, visas and accommodation and travel related matters for all level of staff & directors.
• Meeting and greeting visitors at all levels of seniority
• Handle confidential documents ensuring they remain secure
• Renew and maintain the licenses & authorities application such as business licenses, Office Partition,Signboards licenses, CIDB, ISO certification, Advertising Permit & Developer License (APDL) License and all relevant Licenses if require.
• ISO matters & audit for certification / SIRIM / Report / Communication / until end of closing of NCR (both internal & external audit)
• Maintain KPKT & all the correspondence with buyer & lawyer
• PreQ tender / PQP project undertaking. Review & handle of all the tender / Project documentation for Directors included to write CV for tender & submission of documentation for CF & Form G for project finished. Work closely with other team member to ensure all the contract / tender / PreQ tender / Presentation meet deadlines for submission
• Ensure the office maintenance such as lift, toilet, painting, equipment, computer & office cleaning included plantation, refreshment for guest, maintain internet, and create staff email address, Company website, server, CCTV and etc.
• Sometime required to work / “on call” after working hours include evening, weekend or Public Holidays when necessary for tender / project presentation and all other related to works.
• Undertaking other special assignments and ad-hoc functions as and when required.

ACADEMIC QUALIFICATION

Candidate must possess at least Bachelor’s Degree in Construction Management / Business Studies / Administration / Management, or equivalent

EXPERIENCE / SKILL REQUIRED

• At least 5 years working experience as Personal Assistant or in the related field is required for this position
• Proficient in Microsoft office application such as power point/ excel/ word and etc.
• Strong organizational and time-management skills
• Excellent communication and negotiation abilities
• Integrity, confidentiality and meticulous
• Proven experience as executive secretary or similar administrative role
• Preferably previous experience in tendering procedures and documentation
• Previous experience as PA for more than 1 Director.
• Must be tech -savvy
• Mandarin speaker preferred

Job Type: Full-time

Pay: RM5,000.00 - RM6,000.00 per month

Benefits:

• Additional leave
• Maternity leave

Schedule:

• Monday to Friday

Application Question(s):

• What is your current/last salary?
• What is your expected salary?
• How long is your notice period?
• can you rate yourself from (1 (lowest)-10 (highest)) for writing business correspondence. (speech, letters, etc.)
• How many years of experience you have as PA?