Bookkeeping/Administrative Assistant

We are seeking a detail-oriented and organized individual to join our team as a Bookkeeping/Administrative Assistant. The successful candidate will be responsible for supporting our accounting and administrative functions, ensuring smooth operations within our construction company.

Responsibilities

1. Bookkeeping:

• Maintain accurate records of financial transactions using accounting software.
• Process accounts payable and receivable, including invoice processing and reconciliation.
• Prepare and distribute invoices to clients and vendors.
• Assist in payroll processing and ensure compliance with relevant regulations.
• Monitor and manage petty cash transactions.

2. Administrative Support

• Answer and direct phone calls, emails, and other correspondence.
• Manage office supplies inventory and place orders when necessary.
• Organize and maintain physical and digital filing systems.
• Schedule appointments and meetings for team members.
• Assist in preparing and editing documents, reports, and presentations.

3. Project Assistance

• Collaborate with project managers to track expenses and budgets for construction projects.
• Assist in preparing project-related documentation and reports.
• Coordinate with subcontractors and vendors regarding invoices and payments.

4. General Support

• Provide general administrative support to the team as needed.
• Assist in special projects and initiatives as assigned by management.
• Uphold confidentiality and integrity in handling sensitive information.

Requirements

• BSc in Accounting, Finance or relevant diploma or degree.
• Previous experience in bookkeeping, accounting, or administrative roles preferred.
• Excellent communication and interpersonal skills.
• Advanced or Intermediary MS Excel skills.
• Ability to prioritize tasks and manage time effectively in a fast-paced environment.
• Strong attention to detail and good analytical skills

Job Type: Full-time

Pay: From RM1,800.00 per month