Executive Assistant to Director

We are seeking a highly organized and proactive Executive Assistant to provide comprehensive support specializing in corporate matters to the Director. This role requires exceptional multitasking skills, attention to detail, and a keen ability to manage various aspects of business operations, communications, and market research. The Executive Assistant act as the primary liaison between the Director and internal/external stakeholders.

JOB RESPONSIBILITIES

• Responsible to assist the Director in corporate matters such as administration, overseeing projects and portfolios and interdepartmental coordination.
• Serve as the primary point of contact between the Director and internal/external stakeholders, ensuring clear communication and alignment of objectives.
• Conduct in-depth research to identify and evaluate potential market opportunities and business leads.
• Compile and analyse data to support strategic decision-making and presentations.
• Assist with various projects, conducting research, gathering data, and preparing reports and/or presentation as required.
• Manage the Director’s business operations, including maintaining schedules, tracking priorities, and ensuring timely follow-ups on tasks.
• Prepare agendas, presentations, and other materials for meetings. Attend meetings alongside the Director, taking minutes and following up on action items as necessary.
• Coordinate with internal teams and external stakeholders to execute projects assigned by the Director.
• Develop marketing materials to support corporate initiatives, including brochures, proposals, and reports.
• Oversee and coordinate activities related to the Director’s portfolio, including maintenance, documentation, and vendor liaison.
• Coordinate with legal and administrative teams on legal contracts, agreements, and corporate documentation.
• Handle administrative tasks such as expense tracking, invoice processing, and document management. Maintain organized filing systems both electronically and physically.
• Handle sensitive information with the utmost discretion and maintain strict confidentiality at all times.
• Any other tasks as and when assigned by superior from time to time.

JOB REQUIREMENTS

· Candidate must possess at least Diploma/Degree in Business/Finance/Business Administration or equivalent.

· At least 1 year of relevant working experience

· Able to work independently and multitask with minimal supervision

· Strong organizational and project management skills with attention to detail

· Familiarity with contract management and legal correspondence is a plus

· Proficient in Microsoft Office Suite

· Language(s): English, Bahasa Malaysia

Job Type: Full-time

Pay: RM3,000.00 - RM5,000.00 per month

Benefits:

• Maternity leave
• Meal allowance
• Opportunities for promotion
• Professional development

Schedule:

• Monday to Friday
• On call

Supplemental Pay:

• Performance bonus
• Yearly bonus

Application Deadline: 03/01/2025