HR & Admin Executive

The HR & Admin Executive plays a key role in managing human resource functions and supporting day-to-day administrative operations within the organization. This position is vital in ensuring smooth HR processes, administrative efficiency, and compliance with company policies and procedures within the cleaning industry.

Key Responsibilities:

• Manage the end-to-end recruitment process (job postings, interviewing, and onboarding) for field staff, cleaning supervisors, and administrative personnel.
• Assist with the hiring and onboarding process, including conducting orientation sessions.
• Maintain accurate and up-to-date employee records, including personal information, employment status, and compliance documentation.
• Ensure employee files are properly organized and updated regularly.
• Coordinate with finance to ensure timely and accurate payroll processing.
• Assist employees with benefit-related queries and ensure timely enrollment in benefits programs.
• Coordinate training programs for new hires and existing staff, focusing on cleaning procedures, safety standards, and company policies.
• Support the development of employee skills through regular training workshops or online courses.
• Foster a positive working environment through open communication and conflict resolution.
• Address employee concerns and grievances in a timely manner.
• Organize staff welfare activities and engagement initiatives.
• Oversee daily office operations, including managing office supplies, cleaning equipment inventory, and maintaining office cleanliness and organization.
• Manage the scheduling and coordination of meetings, travel, and appointments for senior management.
• Ensure compliance with labor laws, health and safety regulations, and other legal requirements within the cleaning industry.
• Maintain accurate administrative records and assist in audits.
• Assist in coordinating with external vendors for supplies and services needed for office or operations (e.g., cleaning supplies, safety equipment).
• Oversee and coordinate the maintenance of office premises, ensuring a safe and productive work environment for all employees.
• Manage facility-related requests such as repairs, utilities, and cleanliness.

Other Responsibilities:

• Prepare and maintain HR reports as requested by management.
• Assist in the development and implementation of HR policies and procedures.
• Perform other administrative tasks as needed to support the company’s operations.

Qualifications:

• Bachelor's degree in Human Resources, Business Administration, or related field.
• 2-3 years of experience in HR and administration, preferably in the cleaning, facilities management, or service industry.
• Strong knowledge of labor laws, HR best practices, and office administration procedures.
• Excellent organizational, communication, and interpersonal skills.
• Ability to multitask and handle multiple priorities efficiently.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint).
• Knowledge of HR software and payroll systems of Infotech is an advantage.
• High level of discretion and professionalism in handling confidential information.

Key Skills:

• Recruitment & Onboarding
• Employee Relations & Conflict Resolution
• Administrative Management
• Payroll & Benefits Processing
• Training & Development
• Time Management & Organization
• Compliance & Legal Knowledge

Working Conditions:

• Full-time, on-site position.
• Occasional overtime may be required.

Job Types: Full-time, Permanent

Pay: RM3,000.00 - RM4,000.00 per month

Benefits:

• Maternity leave
• Opportunities for promotion
• Professional development

Schedule:

• Monday to Friday
• On call

Supplemental Pay:

• Overtime pay
• Performance bonus

Education:

• Diploma/Advanced Diploma (Preferred)

Experience:

• Human Resources: 2 years (Preferred)
• Human Resources Management: 1 year (Preferred)

Language:

• Mandarin (Preferred)
• Bahasa (Preferred)

Expected Start Date: 02/12/2025