Project Coordination Executive

Department: Construction & Deployment

Reports To: Design and Project Lead

Job Summary: The Project Coordination Executive will oversee and coordinate all aspects of construction and deployment projects for Koppiku, ensuring timely completion, adherence to budget, and compliance with quality standards. This role requires effective communication, organizational skills, and the ability to manage multiple stakeholders.

Key Responsibilities:

1. Project Planning and Coordination:

• Plan and coordinate all phases of construction projects for new stores, including scheduling, resource allocation, and stakeholder coordination.
• Oversee the logistics and deployment of storefronts with vendors for both indoor and outdoor locations.

2. Vendor and Contractor Management:

• Select, negotiate, and manage relationships with contractors, vendors, and suppliers to ensure high-quality deliverables.
• Monitor vendor performance and ensure adherence to contractual terms.

3. Documentation and Compliance:

• Prepare essential documentation such as methods of work, risk analyses, and other necessary permits.
• Collaborate with permit and compliance specialists to ensure compliance with local building codes, zoning regulations, and safety standards.
• Take responsibility for all technical drawing submissions, ensuring accuracy and compliance with project requirements.

4. Budget Management:

• Develop and manage construction budgets, tracking expenses to ensure projects stay within approved costs.

5. Construction Oversight:

• Supervise construction activities to ensure they align with design plans, quality

standards, and building codes.

• Develop and maintain construction schedules, monitoring progress and making necessary adjustments to meet deadlines.

6. Safety and Risk Management:

• Implement safety protocols and best practices to minimize risk and ensure worker safety.
• Conduct regular safety audits and address any concerns promptly.

7. Record Keeping and Reporting:

• Maintain detailed records of construction progress, including daily logs, change orders, and inspection reports.
• Provide regular updates to stakeholders on project status, challenges, and achievements.

Qualifications and Skills:

• Bachelor’s degree in Civil Engineering, Construction Management, or a related field.
• Proven experience in project coordination or a similar role, preferably in the retail or hospitality industry.
• Strong understanding of construction processes, building codes, and safety regulations.
• Excellent organizational and multitasking skills.
• Strong negotiation and communication abilities.
• Proficiency in project management tools and software.
• Ability to work under pressure and meet tight deadlines.

Working Conditions:

• Office-based with frequent visits to construction sites.
• May require occasional travel and extended working hours to meet project deadlines.

Job Type: Full-time

Pay: RM3,000.00 - RM4,000.00 per month

Schedule:

• Monday to Friday