Finance Assistant

Job description

Brandme Associate Sdn Bhd is looking for a Finance Assistant to support our day-to-day transactions. Finance Assistant responsibilities include processing payments, maintaining cost reports and managing invoices. Fresh graduate are encouraged to apply too

Key Responsibilities:

Accounts Payable

• To update vendor’s invoice, check and verify invoice and processing of payment in a timely manner.
• Ensure processing of payment in timely basis as per credit term.
• Ensure all recurring payments to be posted into system time and payments made are up-to-date.
• Prepare and post Accounts Payable related journal entries into system within stipulated time set for closing of Accounts.
• Review Accounts Payable aging during month end closing, identify and resolve any long outstanding balance and debit balance.
• Maintain and manage proper filing of accounting document.
• Ensure all supplier invoices are received on time, liaise with suppliers on unresolvable Account Payable issues, such as outstanding documents (i.e. Invoice, Credit Note, Debit Note, Statement of Account).
• Ensure all employees’ claim reimbursement request and sales incentive report are received on time, process all the employees’ claim reimbursement and incentive upon approval obtained from management.
• Prepare payment voucher for miscellaneous expenses, such as utilities bills (PBA, IWK, and TNB), telecommunication bills, sponsorship and hotel booking.
• Arrange payment for installment (i.e. hire purchase, rental, income tax, accommodation allowance).
• Any ad hoc task as assigned by superior.

Accounts Receivable

• Update dealer’s payment record to computer system and knock off transaction accordingly.
• Update and maintain debtor ledger at a timely manner.
• Review and monitor receivable account and prepare aging report.
• Daily review customers’ credit.
• Inform sales team on over-limit issue.
• Prepare sales agent collection report.
• Responsible to prepare monthly closing report.
• Responsible to issue invoice, receipt monitoring and reconcile trade receivable account.
• Prepare monthly statement of account to sales personnel and customers.
• Generate aging report in a timely manner.
• Responsible for trade receivable account month end closing.
• Preparation of account receivable report for superior.
• Verify the pricing of goods return and issue Credit Note to customer.
• Any ad hoc task as assigned by superior.

Invoicing Function

• Assist to sort out Invoice, Receipt, Delivery Order and other documents for proper filing.
• Arrange and sort out the daily bank in slip and receipt for proper filing.
• Perform duties to support Accounts Department’s and Sales Department’s daily activities.
• Issue invoice and delivery order once the goods are ready for delivery.
• Ensure the delivery order has chop and signature after goods being delivered.
• Any ad hoc task as assigned by superior.

Qualifications:

• Work experience as a Finance Assistant, Finance Officer or similar role
• Good knowledge of accounting and bookkeeping procedures
• Advanced MS Excel skills (creating spreadsheets and using financial functions)
• Familiarity with accounting software (e.g. AutoCount) is added advantage
• Organizational and time-management skills
• Attention to detail, with an ability to spot numerical errors
• BSc degree in Finance, Accounting or Economics

What We Offer:

• Competitive salary and benefits.
• Opportunities for career growth and development.
• A creative, dynamic, and supportive work environment.

URGENT HIRING! Able to start work on immediate (New Role/Position)

Job Types: Full-time, Permanent

Job Types: Full-time, Permanent

Pay: RM3,300.00 - RM3,800.00 per month

Benefits:

• Maternity leave
• Opportunities for promotion
• Parental leave
• Professional development

Schedule:

• Monday to Friday

Supplemental Pay:

• Performance bonus
• Yearly bonus

Education:

• Bachelor's (Preferred)

Experience:

• Accounting: 2 years (Required)

Expected Start Date: 02/03/2025