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Jobs or company...

Secretary cum Admin Assistant (EXPERIENCED)

RM 3,000 - RM 5,000 / Per Mon
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Job Summary:

The Secretary cum Admin Assistant will play a pivotal role in ensuring the smooth operation of the Principal Officer's schedule and administrative tasks. The candidate will handle scheduling, document verification, and travel arrangements while maintaining a professional and organized approach. The role requires a detail-oriented individual with excellent communication and organizational skills, as well as prior experience in a similar capacity.

Key Responsibilities:

  • Schedule Management:

Ø Maintain and organize the Principal Officer’s daily, weekly, and monthly schedule.

Ø Coordinate and arrange meetings, ensuring timely reminders and updates.

Ø Handle calendar conflicts and prioritize appointments effectively.

  • Document Management:

Ø Review, verify, and organize documents prior to obtaining the Principal Officer’s signature.

Ø Maintain a filing system for signed and pending documents, ensuring confidentiality and accessibility.

  • Meeting Arrangements:

Ø Plan and coordinate internal and external meetings, including booking meeting rooms and arranging necessary equipment.

Ø Prepare agendas, minutes, and other documentation for meetings as required.

  • Travel and Accommodation Arrangements:

Ø Organize and book travel, hotel accommodations, and flight itineraries for the Principal Officer.

Ø Ensure all travel arrangements align with the Principal Officer’s schedule and preferences.

  • Administrative Support:

Ø Serve as the first point of contact for the Principal Officer, handling correspondence and inquiries professionally.

Ø Manage incoming and outgoing communications, including emails, calls, and postal mail.

Ø Assist with general office duties, such as procurement of office supplies, filing, and record management.

  • Event Coordination:

Ø Provide support for foundation events, including logistical arrangements and communication with stakeholders.

Ø Ensure the Principal Officer’s involvement in events is well-prepared and seamless.

  • Other Responsibilities:

Ø Assist in maintaining professional relationships with external and internal stakeholders.

Ø Handle ad hoc tasks and special projects as assigned by the Principal Officer.

Job Type: Full-time

Pay: RM3,000.00 - RM5,000.00 per month

Benefits:

  • Dental insurance
  • Health insurance
  • Meal provided
  • Professional development

Schedule:

  • Monday to Friday

Education:

  • Bachelor's (Required)

Experience:

  • Administration: 3 years (Required)

Language:

  • English (Required)
  • Bahasa (Required)

Willingness to travel:

  • 75% (Required)

Application Deadline: 01/31/2025
Expected Start Date: 02/15/2025

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