Senior Associate - Finance Key Account Desk
(2400DDN)
Scope of Role
- Manage the Accounts Receivable ledger for Key Customers across Asia Pacific by liaising frequently with the customer shared service center, budget holders and Freight Payment Agencies, GCM, RCM and Local GAM
- Guarantee all contractual conditions (exemptions, exceptions, invoice formats, invoice frequency, tariffs, payment terms, etc.) are being applied correctly across all billing systems and to ensure consistency of OtC processes for the customer, by liaising with the required DVRA, Billing, EDI and CMF resources in each country
- Deal with all customer invoice related queries and to ensure that all issues are carefully analyzed and actions are taken to avoid any repetition of the root causes
- Ensure customer is contacted (phone, E-mail) at the appropriate intervals (according to treatment plans), promises to pay are kept, all queries are properly recorded and managed and relevant collection systems are updated in an accurate, professional and understandable manner
- Continuously monitor the ageing and guarantee optimal behavior of the overall customer portfolio ensuring all individual targets are consistently met
- Understand and maintain customer specific treatment plans
- Manage open items of the customer ensuring payments are correctly and timely received and allocated and accounts are kept clean
- Ensure a proper reconciliation between our AR ledger and the Customer AP ledger
- Create monthly reporting files, bi-weekly overviews, quarterly steeringboard presentations, bi-yearly customer summary and other adhoc reporting activities to inform all key stake holders whenever necessary
- Understand and maintain a thorough understanding of the Payables structure of the customer and optimize the Billing, Collection and Payment process at DHL to optimize the end to end process and customer experience
- Maintain proper documentation of customer treatment plan and customer profile
- Organize and coordinate yearly clean up exercise to analyze the customer’s number of accounts and ancient debt
- Follow all OTC restrictions and policies in line with DHL compliancy and with contractual conditions. Sell ’our eBilling solutions as much as possible to the customers to reduce copy doc queries and also shorten the time between invoice date and invoice received by customer
- Ability to do a full in depth analysis of the customer’s payment behavior
- To continuously monitor the external market for customer trends/issues to minimize any cash flow risk to DHL
- Maintain a good and professional relationships with key internal and external stakeholders surrounding the managed customers
- Build and maintain a Asia Pacific & Global network with (local) CMF and Billing departments in order to optimize the OTC service delivery for our Key Account (CSI and MNC)
- Discuss, coordinate and escalate ‘relevant and significant’ collection issues to the respective stakeholders (Country and European CFO, Country AR Managers, CSI managers and MNC managers) following the Global CSI AR Treatment and Escalations process
- Grow into a knowledgeable Expert for the commercial community when it comes to all Finance related topics
- Able to represent DHL when necessary to negotiate any invoice related issues and contractual conditions (ensuring all relevant data and knowledge has been gathered prior to customer contact
Educational Qualifications:
Bachelor level in Business / Finance
Expected (Years of) Experience
2-3 years work experience in a related field (e.g. finance, sales, business analyst, customer service) – strong preference for candidates with experience in multiple fields (eg Collections, Query Handling, AP, Billing, CDM, Customer Service, Sales)
Ability to understand the end to end Order to Cash process and to translate this to own specific customer
In depth knowledge of Collections, Billing, Query Handling, Accounts Payable, Duty Billing and CDM
In depth knowledge of the DHL OtC policies, Billing, GSOP guidelines, and customer treatment plan that impact DHL customers on a day to day base
Optimize current process by improving Operation, Billing and Payment process.
Language Requirements
Fluent in English
Posting Legal Entity DHL Asia Pacific Shared Services Sdn. Bhd.
