Project Specialist (IT or Medical Industry ) at Petaling Jaya

Position: Project Specialist

Working Duration: 12 months contract with PERSOLKELLY (Renewable based on performance)

Working Hours/Day: Monday – Friday; 0830 AM – 1730 PM

Working Location: The Ascent, Kelana Jaya, 47301 Petaling Jaya, Selangor Darul Ehsan.

Salary: Basic RM3,500 - RM5,000 (Based on qualifications & experience) with statutory contribution + leave entitlement + medical insurance

Job Description:

The Training and Events Management team is dedicated to delivering best-in-class training and event management services, focused on driving efficiency, simplifying processes, and enhancing service levels to create seamless event experiences for our customers.

We are looking for a highly organized and detail-oriented Associate Project Specialist to join our dynamic team. In this fulfilling role, you will support the management and coordination of a variety of projects. You will collaborate closely with multiple teams and stakeholders to ensure the successful and timely execution of projects, staying within scope and meeting high standards of quality.

Key Responsibilities:

- Assist in the planning, coordination, and execution of projects and initiatives.

- Work closely with cross-functional teams and stakeholders to ensure project milestones are met on time

- Help manage project timelines, budgets, and resources

- Coordinate, communicate and provide timely update and report for both internal teams and stakeholders

- Track and report project progress, identifying potential risks and proposing solutions

- Maintain up-to-date project documentation, including meeting notes, action items, and status updates

- Support post-event reviews, gathering feedback, and helping to prepare project closure reports.

- Contribute to process improvements within the team to make our operations smoother and more efficient.

- Provide general administrative support

Key Attributes:

- Highly organized and able to manage multiple projects and priorities at once.

- Strong attention to detail to ensure accuracy in project tracking and documentation.

- Excellent communicator, able to build effective working relationships with team members and stakeholders.

- Problem-solver who can anticipate challenges and propose practical solutions.

- Flexible and adaptable, with the ability to thrive in a fast-paced, changing environment.

- Analytical thinker with the ability to turn data into actionable insights.

- Self-motivated, with the ability to work independently but also a great team player.

- Positive, can-do attitude with a strong sense of responsibility and professionalism.

Education & Experience:

- Bachelor’s degree in a relevant field

- 1-3 years of experience in project coordination or management

- PMP certification is a plus

- Familiarity with software/platform (e.g., Smartsheet, Workfront, MS Project, SharePoint)

- Prior experience with event logistics and coordination is a plus

- Prior experience with change management process would be an advantage

Serious applicants may send your resume to [email protected]

Only qualified candidates will be contacted for interview.

We thank you for your application.

#CWSA

Job Types: Full-time, Contract
Contract length: 12 months

Pay: RM3,500.00 - RM5,000.00 per month

Benefits:

• Health insurance
• Maternity leave
• Opportunities for promotion
• Parental leave
• Professional development

Schedule:

• Monday to Friday

Application Question(s):

• How soon you can start work?
• Reason for leaving current role

Education:

• Bachelor's (Preferred)

Experience:

• project coordination or management: 1 year (Required)
• running project/programs involving IT or Medical industry: 1 year (Preferred)

Location:

• Petaling Jaya (Preferred)