DOCUMENT CONTROLLER

Key Tasks & Responsibilities:

• Receive, review, and file documents (both hard copy and electronic) in compliance with company procedures.
• Maintain and organize electronic and paper-based records to ensure easy retrieval.
• Establish and implement document control processes, ensuring all documentation is accessible and properly indexed.
• Ensure all documents are labeled and categorized properly for retrieval and reference.
• Ensure that only the latest versions of documents are in circulation.
• Track revisions and versions of documents, ensuring that the most current documents are used.
• Maintain records of document revisions, approvals, and distribution.
• Coordinate document distribution internally and externally as required.
• Ensure documents are distributed in a timely manner and ensure recipients acknowledge receipt where necessary.
• Ensure compliance with industry standards, regulations, and company policies regarding document management.
• Prepare documentation for internal and external audits.
• Support document-related audits and address discrepancies or gaps identified during audits.
• Maintain a document control log to track the status of all documents and ensure timely retrieval.
• Regularly update and maintain the document management system, ensuring the system is organized and efficient.
• Liaise with different departments to ensure proper documentation and coordination across functions.
• Assist with training employees in document management processes and systems as required.
• Ensure the confidentiality, integrity, and security of sensitive documents.
• Implement procedures for the safe disposal of outdated or unnecessary documents.

Job Requirement:

• Diploma/Degree in Business Studies/Administration/Management or other associated disciplines.
• Proficient in Microsoft Office Application (Word, Excel, Power Point)
• Self-motivated, have good interpersonal skills and strong problem-solving skills.
• Able to work under pressure with minimum supervision
• Fluent in English for both written and spoken.
• Willing to work 6 days per week.

Job Type: Contract
Contract length: 6 months

Pay: From RM2,300.00 per month

Schedule:

• Day shift
• Weekend jobs

Experience:

• Document Control: 1 year (Required)

Willingness to travel:

• 50% (Required)

Expected Start Date: 02/10/2025