Admin Executive

Duties and Responsibilities:

• General Office Administration: Handle daily office operations, including managing office supplies, maintaining office equipment, and ensuring the office environment is clean and organized.
• Scheduling & Coordination: Manage calendars, schedule meetings, and arrange appointments for executives and staff. Ensure timely communication of meeting details and location.
• Communication: Serve as the first point of contact for phone calls, emails, and in-person inquiries. Provide accurate information or direct inquiries to the appropriate department.
• Documentation & Filing: Organize and maintain physical and digital filing systems, ensuring all records and documents are easily accessible.
• Data Entry & Reporting: Prepare, maintain, and update reports, spreadsheets, and databases. Input and manage data for various departments.
• HR Support: Assist with basic HR functions such as employee onboarding, leave tracking.
• Vendor and Supplier Coordination: Liaise with suppliers, contractors, and service providers for office supplies, maintenance, and other business needs.
• Event Planning & Travel Arrangements: Organize company events, meetings, and teambuilding activities. Arrange travel and accommodation for staff and executives as needed.
• Project Assistance: Assist with various projects and administrative tasks as required by different departments or management.
• Asset Record Management: Maintain accurate and up-to-date records of company assets, including computers, equipment, furniture, and other office supplies. Track the allocation and return of assets to employees. Perform regular audits of office assets to ensure proper usage, condition, and inventory levels.

Requirements / Qualifications:

• Experience: Minimum 2 years of experience in an administrative role or similar position.
• Skills: Strong organizational, time management, and multitasking abilities. Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Communication: Excellent verbal and written communication skills. Ability to interact professionally with internal and external clients/customers.
• Attention to Detail: High level of accuracy in all tasks and ability to spot errors.
• Problem-Solving: Ability to work under pressure and resolve issues quickly and efficiently.
• Qualifications: High school diploma or equivalent is required. A degree in Business Administration, Management, or a related field is preferred.
• Other Requirements: Must be reliable, proactive, and able to work independently. Knowledge of basic bookkeeping or HR functions is a plus. Ability to speak additional languages is an advantage.

Job Type: Full-time

Pay: RM2,000.00 - RM3,500.00 per month

Benefits:

• Dental insurance
• Free parking
• Health insurance
• Maternity leave
• Opportunities for promotion
• Professional development

Schedule:

• Monday to Friday