Admin Executive

Administrative Support

• Manage daily replies, ensuring smooth workflow and efficient processes.
• Handle correspondence, scheduling, and documentation.
• Maintain accurate records and filing systems, both physical and digital.

  Communication & Coordination

  • Serve as a point of contact for internal and external stakeholders.
  • Coordinate and assist in preparation of meeting materials.
  • Support team communications and ensure timely dissemination of information.

    Resource Management

    • Monitor and manage office supplies, ensuring timely replenishment.
    • Liaise with vendors and service providers to maintain office equipment and facilities.
    • Make Claims and documentation accordingly.

      Data Management

      • Input, update, and maintain accurate records in databases and Lark master list.
      • Prepare reports, presentations, and spreadsheets as required.

        Support for Projects and Events

        • Assist in organizing workshops and training sessions.
        • Provide administrative support for projects, including tracking progress and managing documentation.

          Compliance and Policies

          • Ensure compliance with company policies and standard operating procedures.
          • Support HR and finance functions by managing documentation, claims, and employee records.

Qualifications

• Diploma or Bachelor’s degree in Business Administration, Management, or related fields.
• Proven experience in an administrative or executive assistant role is an advantage.
• Able to speak and write in English is a must.

  Skills

  • Strong organizational and multitasking abilities.
  • Excellent written and verbal communication skills.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and other tools.

    Personal Attributes

    • Detail-oriented and proactive in identifying and solving problems.
    • Strong time management skills and ability to prioritize tasks effectively.
    • Team player with a positive attitude and the ability to work independently.

      Other Requirements

      • Knowledge of Canva is an advantage.
      • Flexible and adaptable to a fast-paced environment.
      • [Optional] Familiarity with education or tuition center operations is a plus.

• Annual leave
• Medical and hospitalisation leave
• Statutory deductions (EPF, SOCSO & PCB)
• Annual bonus (based on KPI)