PA/ Personal Assistant - (4 Months Contract)

• Assist country manager with calendar management, expenses, travel booking, and other administrative works
• Update telephone/seat location listings as required by employee changes.
• Order stationary as required
• Assist with other GREF tasks as needed
• Maintain the professional appearance of the work environment including the kitchen area; stock cupboards with snacks/ beverages.
• Coordinate and Complete facilities request via Building Management/ Landlord.
• Shipping & receiving functions as main contact for deliveries, and tracking all incoming packages from receipt to delivery of item, properly receiving items in relevant office systems
• Document and advise manager of any identified equipment, furniture or fitting that requires maintenance;
• Procurement: Handling common office supplies requisition in the system.
• Report any EHS matters onsite and assist in carrying out safety procedures when needed
• Contractor management
• Manage and own request management system for site
• Maintain duplicate office keys in good order, as required
• Facilitate requests for legal documents among internal and legal consultants, such as wet signing
• Coordinate team schedules and administrative works related to team productivity, e.g. procurement, billing and invoicing process when needed
• Handling tax and employment pass related documentations

Job Type: Contract
Contract length: 4 months

Pay: RM5,500.00 - RM6,000.00 per month

Schedule:

• Early shift

Education:

• Bachelor's (Preferred)

Experience:

• Personal Assistant: 1 year (Preferred)

Work Location: In person