Personal Assistant (Cum Admin)

Position Overview:

We are seeking a highly organized and proactive Personal Assistant cum Admin to support our management team. The ideal candidate will be responsible for handling a variety of administrative tasks, managing schedules, and ensuring the efficient operation of the office. This role requires exceptional organizational skills, attention to detail, and the ability to work independently in a fast-paced environment.

Key Responsibilities:

1. Administrative Support:

• Manage daily schedules, appointments, and meetings for the management team.
• Prepare reports, presentations, and correspondence as required.
• Handle incoming calls, emails, and inquiries, responding or redirecting as necessary.
• Maintain organized filing systems for both electronic and physical documents.

2. Personal Assistance:

• Coordinate travel arrangements, including booking flights, accommodations, and transport.
• Assist with personal tasks such as event planning, gift purchases, and errands.
• Act as a liaison between the management and internal/external stakeholders.

3. Office Management:

• Monitor office supplies and place orders when necessary.
• Coordinate with vendors and service providers to ensure smooth operations.
• Ensure a clean and organized office environment.

4. Project Coordination:

• Assist in planning and executing special projects or events.
• Monitor timelines and deadlines, ensuring tasks are completed promptly.

5. Confidentiality and Discretion:

• Handle sensitive information with the utmost confidentiality.
• Maintain a professional demeanor in all interactions.

Job Requirements:

1. Educational Background:

Bachelor’s degree in Business Administration, Management, or a related field (preferred).

2. Experience:

Proven experience as a Personal Assistant, Executive Assistant, or in an administrative role (minimum 2 years preferred).

Experience in office management or event coordination is a plus.

3. Skills:

• Exceptional organizational and multitasking abilities.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to prioritize tasks and work under pressure.
• Basic knowledge of bookkeeping and office procedures is advantageous.

4. Personal Attributes:

• High level of professionalism and discretion.
• Proactive and resourceful problem-solver.
• Friendly, approachable, and a team player.

5. Additional Requirements:

• Flexibility to work beyond standard office hours when required.
• Own transport is a plus (if errands or travel support are needed).

Job Type: Full-time

Pay: RM1,900.00 - RM2,500.00 per month

Schedule:

• Monday to Friday

Education:

• Diploma/Advanced Diploma (Preferred)

Experience:

• Personal Assistant: 1 year (Preferred)

Language:

• Mandarin (Preferred)
• Bahasa (Preferred)