Assistant to Founder

Key Responsibilities of an Assistant to the Founder:

Administrative Support:

• Managing the founder's calendar, meetings, and travel arrangements.
• Drafting and handling correspondence on behalf of the founder.
• Preparing reports, presentations, and other documents as needed.

  Strategic Support:

  • Assisting the founder in executing strategic projects.
  • Conducting research and gathering data to support decision-making.
  • Acting as a sounding board for ideas and initiatives.

    Coordination and Communication:

    • Liaising between the founder and internal/external stakeholders.
    • Coordinating with teams across the organization to ensure alignment with the founder’s goals.
    • Representing the founder in meetings when required.

      Project Management:

      • Managing and tracking the progress of key projects.
      • Ensuring tasks and deadlines related to the founder’s priorities are met.
      • Proactively identifying and resolving bottlenecks.

        Operational Efficiency:

        • Identifying and implementing systems to improve productivity.
        • Organizing events, offsites, or retreats as requested.

          Personal Assistance:

          • Handling personal tasks such as scheduling personal appointments
          • Maintaining a balance between the founder's personal and professional obligations.

            Confidentiality and Discretion:

            • Managing highly sensitive information with the utmost discretion.
            • Acting as a trusted confidant for both organizational and personal matters.

An Assistant to the Founder is a specialized role focused on providing direct, high-level support to the founder of an organization. This role is more dynamic and often more entrepreneurial than a traditional Executive Assistant position because IT involves working closely with the founder to manage both professional and, at times, personal responsibilities.

Skills and Qualities of an Effective Assistant to the Founder:

• Entrepreneurial Mindset: Ability to work in a fast-paced, often ambiguous environment.
• Resourcefulness: Strong problem-solving skills and creativity in overcoming challenges.
• Proactivity: Anticipating the founder’s needs and addressing them without being asked.
• Strong Communication: Clear and professional interaction with diverse stakeholders.
• Tech-Savviness: Proficiency in tools like Microsoft Office, Lark Workspace, project management platforms, and communication tools.
• High Emotional Intelligence: Understanding and responding to the founder’s preferences, moods, and priorities.
• Adaptability: Flexibility to pivot quickly based on the founder's evolving needs.
• Discretion: Absolute confidentiality regarding sensitive matters.

  Why This Role is Critical:

  The Assistant to the Founder acts as an extension of the founder, allowing them to focus on their core responsibilities, such as strategy, vision, and growth. By managing day-to-day operations and ensuring seamless communication and coordination, this role helps amplify the founder’s effectiveness and ensures that the organization functions smoothly.

  This position is often a stepping stone for individuals interested in understanding business at the highest level, as it provides exposure to decision-making and problem-solving in real-time.

• Working on public holidays and managing on ad-hoc tasks
• Career opportunity to be the core team of the start up and project leaders / manager
• Performance bonus