Senior HR & Admin Executive

Jobs & Responsibilities:

• Arrange for medical check-up, accommodation, transportation and banking etc.
• Conduct inspection on accommodation and ensure subsequent rectifications are accomplished.
• Handle recruitment, quota by KDN, renewal of work permits, licenses and passports.
• Liaise with governmental bodies and embassies pertaining to all Foreign Workers matters.
• Verify and compute the general workers’ (KSK) payroll and claims.
• Monitor all renewal/expiry of contract employment.
• Ensure fulfilment of pre-training requisition
• Training registration and payment arrangement.
• Follow up on certificates, post-training evaluation forms and training materials.
• Ensure smooth execution of training needs in accordance with the approved annual training plan and coordinate the achievement of IMS training objective.
• Ensure that training records are filed and maintained in accordance with IMS requirement.
• Administer HRDF fund, grant and claim.
• Facilitate internal training.
• Job posting and filtering job applications
• Interview arrangement and reference check.
• Arrange work required medical check-up (if any).
• Prepare the documentation/items/allocation for new hire.
• Conduct induction program and office tour.
• Update the HR system.
• Ensure signed HR documents are in place.
• Monitor and follow-up for all probationary staff monthly appraisal reviews until the new hire is confirmed.
• Employee welfare arrangement including arranging for any company event, welfare entitlement, insurance and medical related.
• Ensure monitoring and reporting of attendance.
• Leave application record management.
• Conduct staff counselling (for executive and below).
• Assist in misconduct investigation.
• Performance appraisal exercise (for executive position and below).
• Ensure smooth and safe daily operation.
• Ensure sufficiency on supply of stationery, uniform and office necessities.
• Compliance with rules and regulation of IMS, legal, company and HR policies.
• IMS matters and audit for certification / SIRIM / Report / Communication / until end of closing of NCR (both internal and external audit)
• Organize Company events, trips, meetings, and trainings etc.
• Assist other Managers/Heads of Department as and when required and any other related assignments from time to time.

Qualifications:

• Candidate must possess at least a Professional Certificate or Diploma or Bachelor’s Degree in Human Resource Management / Business Studies / Administration or equivalent.
• At least five (5) years working experience in similar position or related working experience.
• Understanding of relevant Acts, legal demands and ethical standards.
• Proficient in Microsoft office application such as power point / excel / word and etc.
• Excellent communication and interpersonal skills and negotiation abilities.
• Strong organizational and time-management skills.
• Well versed with Bahasa Malaysia and the English language.
• Effective Reporting and Decision-Making Abilities.
• Can handle pressure well.
• Must have strict confidentiality towards HR information and job related tasks.

Job Types: Full-time, Permanent

Benefits:

• Maternity leave
• Professional development

Schedule:

• Day shift

Application Question(s):

• How long is your notice period?
• How much is your current salary?
• Your expected salary?
• Willing to work in Setia Alam?
• Years of experience?