1. HR Operations & Compliance- Assist in the day-to-day efficient operations of the HR department.
- Manage recruitment, onboarding, and offboarding processes, including job postings, screening, interviews, and exit interviews.
- Ensure compliance with Malaysian labor laws, Employment Act, and statutory requirements (EPF, SOCSO, EIS, Income Tax).
- Handle employee grievances, disciplinary actions, and conflict resolution to maintain a harmonious workplace environment.
- Liaise with governmental agencies (e.g., EPF, SOCSO, LHDN, IRB, and Labor Department) to ensure legal compliance.
- Manage and process employees’ SOCSO claims, ensuring timely submission of required documents.
2. Payroll & Compensation- Process monthly payroll, ensuring accuracy and timely disbursement.
- Verify and process salary adjustments, allowances, deductions, overtime claims, and benefits administration.
- Ensure the accurate submission of statutory contributions (EPF, SOCSO, EIS, Income Tax) and maintain compliance.
- Prepare monthly payroll reports, including overtime summaries, salary breakdowns, and statutory payment reports.
- Maintain strict confidentiality in handling payroll records and employee financial data.
3. Employee Relations & Engagement- Foster a positive and engaging work culture by organizing employee engagement initiatives.
- Address employee concerns professionally and provide guidance on HR best practices.
- Support performance management processes, including KPI tracking, appraisals, and career development discussions.
- Assist in planning and executing training programs, workshops, and employee development initiatives.
4. Training & Development- Plan and coordinate training sessions and workshops for employee skill development.
- Maintain training records and assist in evaluating the effectiveness of training programs.
- Develop and execute employee orientation and onboarding programs for new hires.
5. HR Administration & Reporting- Maintain and update HR databases, employee records, and payroll systems.
- Prepare and generate HR reports, including headcount analysis, employee turnover reports, payroll summaries, and compliance reports.
- Assist in HR budgeting and cost management for manpower planning.
- Prepare HR letters, memos, and employment-related documents.
6. Other HR Functions- Provide general HR administrative support to ensure smooth department operations.
- Maintain proper HR documentation, filing systems, and record-keeping.
- Perform any other duties and responsibilities as assigned by management from time to time.