Conference Producer
Conceptualization and Program Development Research and Develop Themes: Identify industry trends and topics that resonate with the target audience, creating a conference agenda that reflects these interests. Create Event Programs: Design a comprehensive conference schedule that includes keynote speakers, panel discussions, workshops, and networking opportunities. Ensure Content Quality: Work with speakers to ensure their presentations and discussions align with the overall conference goals. Speaker and Talent Management Recruit Speakers and Facilitators: Identify and reach out to industry experts, influencers, or thought leaders to speak at the event. Coordinate with Speakers: Provide guidelines, logistical support, and content development assistance to ensure smooth delivery. Negotiate Speaker Fees and Contracts: Manage agreements, including speaker fees, travel, accommodation, and other related arrangements. Marketing and Promotion Design Marketing Strategies: Work with the marketing team to develop campaigns to promote the event through email, social media, paid ads, and other channels. Monitor Registration: Track ticket sales, attendance numbers, and engage with potential attendees to ensure a strong turnout. Content Creation: Assist in developing promotional content, such as event websites, brochures, and social media posts. Attendee Engagement and Experience Create Networking Opportunities: Plan for various networking sessions to engage attendees and foster connections during the event. Manage Attendee Inquiries: Serve as a point of contact for attendees before and during the event, handling registration, questions, and concerns. Coordinate Event Technology: Ensure that virtual or hybrid event platforms run smoothly and that attendees have access to necessary tools. Team Leadership and Collaboration Manage Event Teams: Oversee staff members and volunteers, assigning tasks, and ensuring they are clear on their roles. Collaborate with Stakeholders: Work with different departments such as marketing, operations, and sponsorships to meet the event's objectives. Report to Senior Management: Regularly update leadership on event progress, including planning milestones, challenges, and successes. Post-Event Analysis and Reporting Collect Feedback: After the event, gather feedback from attendees, speakers, and sponsors to assess their experiences. Analyze Event Success: Evaluate the conference’s success based on KPIs (attendance, revenue, satisfaction rates) and prepare reports for stakeholders. Provide Insights for Future Events: Use data and feedback to improve future conferences, refining content, marketing, and logistics. These responsibilities ensure that a conference runs smoothly, provides value to attendees, and meets business objectives. Let me know if you'd like more details on any specific responsibility!
Event Planning and Strategy Develop Conference Themes and Topics: Conduct research to identify trending industry topics and ensure they align with the audience’s needs. Agenda Creation: Design the conference program, including sessions, speakers, and timings. Coordinate Logistics: Oversee venue selection, audio-visual requirements, catering, and accommodation. Speaker and Content Management Speaker Outreach: Identify, contact, and recruit industry experts or thought leaders as speakers. Content Development: Work closely with speakers to develop presentation content that matches the event's objectives. Session Planning: Ensure a mix of keynotes, panels, workshops, and networking sessions that are engaging and relevant. Stakeholder Management Collaborate with Sponsors and Partners: Secure sponsorships and partnerships, ensuring that their requirements are met and integrating them into the event’s framework. Maintain Relationships: Foster strong connections with sponsors, exhibitors, and partners to enhance future events. Marketing and Promotion Event Marketing: Work with marketing teams to promote the conference, drive registrations, and build awareness through various channels (email campaigns, social media, etc.). Audience Engagement: Identify and understand the target audience to tailor content and marketing efforts accordingly. On-the-Day Event Management Coordination on Event Day: Supervise the event's flow, troubleshoot any issues, and ensure everything runs smoothly. Team Leadership: Manage the event team, ensuring everyone knows their responsibilities and deadlines. Post-Event Evaluation Feedback Collection: Gather attendee and stakeholder feedback to evaluate the event’s success. Reporting: Analyze the event’s performance against KPIs (Key Performance Indicators), including attendance, satisfaction levels, and financial performance.
- EPF/SOCSO
- Annual Leave
- Medical and Hospitalization Leave
- Training Provided
- Performance Bonus
- 5 Working Days
- Company Trip