Development Executive / Coordinator (Township / High Rise)

Development Executive / Coordinator (Township/ High Rise) JL Projects Sdn Bhd (Johor Bahru) (A subsidiary of JLand Group Sdn Bhd and the Johor Corporation Group) Our company is looking for an organized, independent, and self-motivated Development Executive / Coordinator that will ensure the company's strategy is adhered to and carried out. The role also requires the candidate to bring in best practices in continuous improvement plans and activity into the organization. Key Responsibilities: The Development Executive / Coordinator are responsible for coordinating and overseeing the implementation of development projects, ensuring alignment with project goals, budget, and timelines. This role involves close collaboration with contractors, consultants, and internal teams to deliver high-quality results while adhering to regulatory standards and corporate objectives. 1. Pre-Construction Phase: - Assist the Development Lead in creating comprehensive project execution plans and detailed work schedules to ensure smooth project initiation. - Work closely with the pre-development team to guarantee a seamless transition from planning to construction. - Actively participate in the tender evaluation process and contractor selection, ensuring the best fit for the project. 2. Construction Phase: - Oversee and coordinate daily on-site construction activities, ensuring everything runs smoothly and efficiently. - Systematically organize and maintain all essential project records, including design briefs, tender documents, and correspondence, ensuring easy access and thorough tracking. - Ensure strict adherence to quality standards, safety protocols, and environmental regulations throughout the construction process. - Conduct regular site inspections to identify potential issues early and resolve them proactively. - Manage contractor and consultant performance, ensuring all deliverables meet agreed specifications and timelines. - Provide valuable support in resolving on-site challenges, working hand-in-hand with contractors and consultants for quick and effective solutions. - Partner with the QSHE unit to guarantee that contractors submit their monthly Quality and Safety reports on time, maintaining high standards across the project. 3. Stakeholder Coordination: - Coordinate with authorities to secure necessary approvals and ensure full compliance with all statutory requirements. - Serve as a key point of contact between Consultants, the Stakeholder Management Department, and regulatory bodies, streamlining and fast-tracking the approval processes. - Collaborate closely with the Consultant QS and Supply Chain Management teams to ensure the seamless preparation and timely issuance of tender documents, aligning perfectly with project goals. - Facilitate seamless communication between internal teams and external stakeholders, aligning project objectives and expectations. - Proactively address and resolve any conflicts or disputes that may arise during project execution. 4. Progress Monitoring and Reporting: - Continuously track project milestones and ensure progress aligns with the planned schedule. - Prepare and present bi-weekly progress reports to senior management, highlighting key challenges and proposed solutions. - Maintain thorough documentation of site activities, variations, and approvals to ensure full project transparency. - Prepare and circulate detailed, regular updates on construction progress, variations, and approvals, ensuring stakeholders stay informed and aligned. 5. Post-Construction Phase: - Supervise the defect rectification process during the Defect Liability Period (DLP), ensuring all issues are resolved in a timely manner. - Collaborate with the handover team and customer service department to ensure a smooth project completion and transfer to customers. - Play a key role in coordinating final inspections, ensuring any defects are swiftly resolved within the agreed timelines and Service Level Agreements (SLAs). - Compile and share insightful lessons-learned documentation, offering valuable recommendations for improving processes and outcomes in future projects. Requirements : - Bachelor's Degree: Architecture, Civil Engineering, Quantity Surveying, or Building Services, Project Management / Construction - Minimum of 3 years of experience in property development or related roles (for executive position) - Minimum of 8 years of experience in property development or related roles (for coordinator position) - Proficiency in project scheduling and management tools (e.g., Primavera, Microsoft Project). - Good understanding of development and design processes, authority submission requirements and processes. - Solid understanding of quality, safety, health, and environmental standards in construction. - Strong communication and interpersonal skills, able to work collaboratively with facility staff, contractors, and tenants. - Ability to manage multiple tasks and projects simultaneously.