Facility and Outsource Manager

Position Overview: The Facility and Outsource Manager is responsible for ensuring the efficient operation, maintenance, and management of a company’s physical facilities while overseeing and coordinating outsourced services. This role involves ensuring that facilities are safe, functional, and compliant with all regulations, while optimizing costs and maintaining high standards of quality through vendor and contract management. Key Responsibilities: 1. Facility Management: • Oversee the maintenance and operation of company facilities, including HVAC, electrical systems, plumbing, and other infrastructure. • Develop and implement preventative maintenance schedules to minimize downtime and disruptions. • Ensure compliance with health, safety, and environmental regulations. • Manage space planning, office relocations, and refurbishments as needed. 2. Vendor and Outsource Management: • Identify, select, and negotiate contracts with external service providers (e.g., cleaning, security, catering, maintenance, landscaping). • Monitor outsourced services to ensure quality, timeliness, and adherence to agreed service levels. • Evaluate vendor performance regularly and address any deficiencies or issues. • Maintain strong relationships with service providers to ensure long-term partnerships. 3. Budget and Cost Management: • Develop and manage the facilities and outsourcing budget, ensuring cost-effectiveness without compromising quality. • Track expenses, review invoices, and make recommendation of payments for outsourced services. • Identify opportunities for cost savings through process improvements or renegotiated contracts. • Develop and implement cost saving initiatives without compromising the service quality of the University. 4. Strategic Planning and Improvement: • Develop long-term facility and outsourcing strategies to support organizational growth plan. • Implement best practices in facility management and outsourcing. • Monitor trends in facilities management and recommend updates to policies or processes. 5. Stakeholder Collaboration: • Collaborate with internal departments to understand facility needs and resolve issues. • Act as the primary point of contact for facility-related matters, including emergencies and incident management. 6. Reporting and Documentation: • Maintain accurate records of facility operations, contracts, vendor agreements, and maintenance schedules. • Prepare regular reports on facility and outsourcing performance, including KPIs and cost analyses. Qualifications and Skills: • Bachelor’s degree in Facilities Management, Business Administration, Engineering, or a related field. • Poses certificate of Chargeman A4 form Energy Commission. • Proven experience in facility management and vendor/outsourcing coordination (More than 10 years experiences). • Strong knowledge of building systems, safety regulations, and compliance standards. • Excellent negotiation, communication, and interpersonal skills. • Problem-solving skills and the ability to manage multiple priorities effectively. • Budget management experience and cost-saving mind set. • Experience working with large-scale facilities or multiple sites. This role is ideal for an organized, proactive individual who thrives in a dynamic environment and enjoys balancing operational efficiency with strategic planning.