Manage databases: Maintain and update company records, ensuring accuracy and confidentiality. Supplier coordination: Contact suppliers for quotations, negotiate terms, and manage vendor relationships. Proposal support: Assist in drafting, formatting, and editing business proposals, ensuring they are polished and professional. Office management: Oversee office supplies, equipment, and ensure the workspace is organized and efficient. Schedule management: Handle appointments, meetings, and travel arrangements for team members. Communication hub: Manage incoming emails, calls, and correspondence, responding or redirecting as needed. Document preparation: Assist in creating reports, presentations, and other business documents. Special projects: Support team initiatives and events as required.
We need a detail-oriented, proactive, and super-organized individual who can:
- Be the backbone of our office operations, ensuring everything runs like clockwork.
- Handle a variety of tasks with ease, from managing databases to coordinating with suppliers.
- Communicate effectively with team members, clients, and partners.
- Stay one step ahead to anticipate needs and keep things on track.
- Stellar organizational and time-management skills.
- Excellent written and verbal communication abilities.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and database management tools.
- A problem-solving mindset and the ability to multitask like a pro.
- Experience in liaising with suppliers, obtaining quotations, and managing vendor relationships.
- A friendly, professional demeanor and a team-player attitude.
We’re preferably looking for candidates aged 30 and above who bring maturity, experience, and a strong work ethic to the role.
- EPF/SOCSO/PCB
- Annual leave
- Competitive salary and performance bonuses.
- A collaborative and supportive work environment.