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Front Desk Cum Administration Assistant

RM 2,000 - RM 2,800 / Per Mon

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  • Receiving and sorting daily mail / couriers / parcels and other deliveries
  • Organize meeting room, prepare refreshment and ensure cleaners clear up after meetings
  • Receive daily letters / tenders / any documents and arrange delivery tasks for Dispatch
  • Monitor all letters, records, documents and the related monitoring logs are recorded and filed effectively as per company filing index
  • Receive and check all claims and OT with proper attachment and summaries / records all claims
  • Assist in monthly tracking of any leaves taken by the staff to be recorded in the staff attendance report
  • To coordinate / assist for asset tagging
  • Keep the inventory & stationery room tidy, update inventory stock & stationery, issue for order stock, check and compile records, control usage of inventory & stationery, liaise with vendors and check Delivery Order
  • Coordinate the ordering / purchasing of letterhead, individual staff's stamps and business cards
  • Control company car movement, handle car maintenance, monitoring of road tax and insurance renewal, liaise with the insurance agent and keep update all documents related to company car
  • Coordinate with PIC and arrange PUSPAKOM test if required.
  • Carry out application of petrol and toll card with the credit limit approved by director to project's consultant and client as stated in Bill of Quantity and requested by Head of Department.
  • Control movement of office equipment
  • Check availability of items requested of fixed assets through a Master Fixed Asset List & Inventory Stock control. Arrange transfer of fixed assets within the company / department.
  • Liaise with suppliers for quotation on office supplies, negotiation and maker recommendation for purchase as per approval limit
  • Liaise with vendor and maintenance team for any internal problem and office equipment
  • Compile & verify supplier's invoice with DO, PO, Requisition and any related documents. Do necessary for payment
  • To register and to monitor attendance system and issue weekly report to HR Director for HR Department
  • To issue monthly report and tracking leaves in the attendance system
  • Assist ad-hoc administrative duties / tasks

    To undertake any other duties and responsibilities from time to time.

  • Degree/Diploma in Business Administration or equivalent
  • At least 2 years of relevant experiences
  • Computer literate, familiar with MS Office
  • Meticulous, organized and able to work under pressure and minimum supervision
  • Good in English (written and oral)
  • Working knowledge of ISO 9001 standard in the construction industry will be an added advantage.
  • Free parking (subject to availability)
  • Medical claimable (clinical)
  • Lunch provided every working day