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Administrative Support
- Manage and organize office files, records, and documents (physical and electronic).
- Oversee office supply inventory and ensure timely procurement.
- Prepare reports, correspondence, and presentations as required.
Office Operations
- Handle phone calls, emails, and inquiries, directing them to appropriate departments.
- Coordinate and schedule meetings, appointments, and travel arrangements for staff.
- Ensure office equipment is maintained and functioning.
Human Resources Support
- Assist in onboarding new employees, including setting up workstations and coordinating orientation.
- Maintain and update employee records in accordance with company policies.
Finance & Procurement
- Process invoices, expense claims, and petty cash management.
- Collaborate with vendors and service providers to manage contracts and payments.
Compliance & Governance
- Ensure adherence to company policies and local regulations.
- Support documentation and filing requirements for audits and compliance purposes.
Event Coordination
- Organize and manage internal and external events, such as team-building activities and meetings.
- Coordinate logistics for corporate visits and workshops.
Education & Experience
- Diploma or Degree in Business Administration, Office Management, or a related field.
- Proven experience (2-3 years) in an administrative or executive assistant role.
Skills
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint).
- Excellent communication skills in English and Malay; proficiency in Mandarin is an advantage.
- Strong organizational and multitasking abilities.
Personal Traits
- Detail-oriented with a high degree of accuracy.
- Proactive, resourceful, and able to work independently.
- Strong interpersonal skills with the ability to work in a team-oriented environment.
Other Requirements
- Familiarity with local regulatory requirements in Malaysia.
- Flexibility to adapt to dynamic work environments and deadlines.
- Competitive salary and benefits package.
- Opportunities for career growth and development.
- A positive and collaborative work environment.