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Assistant Company Secretary
RM 2,000 - RM 3,500 / month
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- Handle incoming calls.
- Manage meeting schedules, correspondences, reports and other related documentations.
- Perform all secretarial duties, administrative, confidential matters as assigned.
- Maintain proper filing system for smooth data retrieving.
- Organize and coordinate meetings with other departments and external parties such as SSM, external auditors, bankers and lawyers
- Prepare daily correspondence and other printing material
- Organize incoming/ outgoing mail.
- To produce and assist all aspects of secretarial works, including compliance with relevant laws, rules, and regulations, drafting of minutes, Directors’ circular resolutions, and Board papers.
- Familiar with and able to use MYCOID and MBRS system deployed by SSM for filing purposes.
- Ensure all regulatory returns including annual returns, annual accounts, etc are filed with SSM on time.
- Monitor the filing requirements of the statutory documents with SSM and ensure the same is properly kept and updated.
- Ensure shareholder details, share transfer, appointment/resignation of directors are completed on time and filed with SSM and updated in Register of Members and Statutory Books.
- Monitor and track the circular resolutions being issued.
- Check and verify necessary compliance with applicable laws, especially Companies Act 2016, and other regulatory requirements.
- Candidate must possess at least a Higher Secondary/ STPM/ A Level/ Pre-U, Professional Certificate, Diploma, Advanced/Higher/ Graduate Diploma, any field
- Fresh graduate are welcome to apply
- Have at least 1 year(s) of working experience in the related field is required for this position.
- Required languages(s): English, Bahasa Malaysia
- Demonstrated skill with Microsoft Office applications (Excel, Power Point, Word, etc.)
- Excellent organization, Problem Solving and Communication Skills
- Good working attitude and willingness to learn
- Able to work under minimum supervision, under pressure and multi- tasking, good attitude and motivated.
- Medical benefits
- Over time allowance
- Annual leave
- EPF/ SOCSO
- Bonus / Increment
- 5 working days and 9 hours ( including 1 hour lunch)