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Assistant Company Secretary

RM 2,000 - RM 3,500 / month

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  • Handle incoming calls.
  • Manage meeting schedules, correspondences, reports and other related documentations.
  • Perform all secretarial duties, administrative, confidential matters as assigned.
  • Maintain proper filing system for smooth data retrieving.
  • Organize and coordinate meetings with other departments and external parties such as SSM, external auditors, bankers and lawyers
  • Prepare daily correspondence and other printing material
  • Organize incoming/ outgoing mail.
  • To produce and assist all aspects of secretarial works, including compliance with relevant laws, rules, and regulations, drafting of minutes, Directors’ circular resolutions, and Board papers.
  • Familiar with and able to use MYCOID and MBRS system deployed by SSM for filing purposes.
  • Ensure all regulatory returns including annual returns, annual accounts, etc are filed with SSM on time.
  • Monitor the filing requirements of the statutory documents with SSM and ensure the same is properly kept and updated.
  • Ensure shareholder details, share transfer, appointment/resignation of directors are completed on time and filed with SSM and updated in Register of Members and Statutory Books.
  • Monitor and track the circular resolutions being issued.
  • Check and verify necessary compliance with applicable laws, especially Companies Act 2016, and other regulatory requirements.
  • Candidate must possess at least a Higher Secondary/ STPM/ A Level/ Pre-U, Professional Certificate, Diploma, Advanced/Higher/ Graduate Diploma, any field
  • Fresh graduate are welcome to apply
  • Have at least 1 year(s) of working experience in the related field is required for this position.
  • Required languages(s): English, Bahasa Malaysia
  • Demonstrated skill with Microsoft Office applications (Excel, Power Point, Word, etc.)
  • Excellent organization, Problem Solving and Communication Skills
  • Good working attitude and willingness to learn
  • Able to work under minimum supervision, under pressure and multi- tasking, good attitude and motivated.
  • Medical benefits
  • Over time allowance
  • Annual leave
  • EPF/ SOCSO
  • Bonus / Increment
  • 5 working days and 9 hours ( including 1 hour lunch)