Finance Assistant (Cost Control)

Position Summary: • Ensure Provision Expenses Disbursement Account-Vessel and Logistics within deadlines. • Ensure Vessel Disbursement and Logistics submit within the deadlines. • Ensure timely & accurate invoice for all cost to be recovered. Key Responsibilities (Cost Control Tasks) • Report Vessel Disbursement and General Account in ECR. • Ensure completeness of Provision of Vessel Expense by 5 Calendar Days of vessel departure, General Account and Land Logistics Income Expenses in ECR by 5 Calendar Day of following month. • Ensure variance between PVE and Actual not more than +/- 5% variance, else provide an explanation. • Reconcile vessel expenses against VCI. • Ensure vendor invoice billed as per quotation. • Ensure vessel DA and LLIE files to MSC Regional office on schedule. • Identify and issue Supplementary Debit Note/Credit Notes for DA, if any. • New vendor usage approval (link of BP to cost). • Ensure timely and correct daily posting of operational vendor expenses. • Attend to Principal’s queries on Disbursement Accounts and liaise with Subagents to clear queries. • Address queries on vessel DA from Principal timely; • Deal with Account Receivable if vessel cost needs to recover from 3rd party. • Any others related tasks as assigned, including back-up to others during their absence. Key Experience & Qualifications • Minimum Diploma or Degree in Accounting. • Minimum 1 to 2 years shipping industry experience. • Good knowledge of IFRS and MFRS accounting standards. Key Competencies & Skills • MS Office: Intermediate MS Excel for intelligent data massaging skills. Intermediate MS Word and MS Outlook. • Good business English for written and verbal communication with clients and colleagues. • Good analytical skills and problem solver. • Good time-management. • Managing performance expectations and high quality deliverables. • Able to meet deadlines, work under stress and adaptable to change.