HR Assistant

Job Description 1. Responsible to welcome and greet visitors. 2. To coordinate with all departments to gather and compile necessary information and email to all department on daily updates. 3. In charge for visitors’ accommodation and transport arrangement. 4. Managing company vehicles including maintaining the user records and car maintenance/service record. 5. Locker allocation to all employees including random spot check. 6. Manage visitors including registration of visitors and transporters health declaration and update welcoming board at lobby. 7. To manage and reserve meeting rooms as required. 8. To manage delivery notes (DN), segregation and filing of gate pass. 9. To assist in foreign workers yearly renewal consent distribution list. 10. To receive and check HR related expenses bills such as medical and insurance before submit to Accounts department. 11. Management of door access – including registration of new staff and deletion of resigned staff and retrieve weekly log access. 12. Update foreign workers new passport and work permit in PERKESO Portal. 13. Monitor delivery orders and handover to Purchasing Department. 14. Handling incoming and outgoing correspondence (letters, documents and goods), emails and phone calls and direct them to the appropriate individuals or departments. 15. Provide administration support to other team members and departments as required. 16. Responsible to maintain a neat and orderly reception area. 17. To perform ad-hoc tasks as and required by superior. Requirements: 1. Candidate must be possess SPM/STPM/ Diploma in any field. 2. Proven experience as general clerk or in a similar role. 3. Good competency in MS office. 4. Excellent communication skills both verbal and written. 5. Ability to prioritize tasks & handle multiple assignments simultaneously. 6. Able to work independently with minimal supervision.