Office Administrator

ABOUT YINGKE MALAYSIA Yingke Consulting Sdn Bhd, as a direct office of Yingke Law Firm, is dedicated to operating as a consulting firm in Malaysia. Yingke collaborates with multiple local partners to provide businesses and clients with comprehensive investment landing services in commerce, finance, taxation, and law. Our mission is to assist enterprises in expanding globally. We offer one-stop services for Malaysian enterprises, foreign enterprises, and individuals intending to invest in China and other major investment countries and cities, meeting diverse development needs in cross-border trade, investment, mergers, and acquisitions. JOB DESCRIPTION We are looking for a responsible and detail-oriented Office Administrator to join our team. This role plays a key part in ensuring smooth office operations by handling various administrative tasks efficiently. - Maintain and manage office equipment inventory to ensure a well-organized and functional workspace. - Arrange and coordinate document deliveries as needed. - Perform general administrative duties, including filing, record-keeping, and maintaining office supplies. - Assist with photocopying, scanning, and other document-related tasks. - Support data entry and document organization to maintain accurate and up-to-date records. - Prepare quotations and invoices accurately and in a timely manner. - Liaise with clients whenever necessary, ensuring clear and professional communication. - Respond to emails professionally and in a timely manner when required. - Provide assistance in the daily operations of the office, ensuring a productive and efficient work environment. - Undertake ad hoc tasks as required to support the team and overall business operations. Requirements: - Strong organizational skills with attention to detail. - Proficiency in Microsoft Office applications (Word, Excel, Outlook). - Ability to multitask and handle tasks efficiently in a dynamic environment. - Good communication skills and a proactive approach to problem-solving. - Prior administrative experience is an advantage but not mandatory. - Proficiency in Mandarin is an added advantage.