Project & Maintenance Admin Assistant

RM 2,200 - RM 2,900 / Per Mon

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To check drawings, bills of quantity, and documents after the project is awarded.
To manage all document control processes, ensuring the proper e-filing of all correspondence.
To monitor and ensure that the contractor claim process is completed on time.
To attend all clients, consultants, and contractor meetings, record attendance, and prepare minutes of the meetings.
To maintain progress billing records and keep track of Architect Certificates.
To ensure accurate and timely documentation and communication regarding project progress and payments.
To track all variation orders and ensure that all relevant Architect/Engineer instructions are recorded.
To assist the Project Manager in preparing relevant documents for submission to authorities.
To maintain the SOP for key handover to clients during vacant possession and ensure customer satisfaction.
To monitor all defect complaints and manage rectification work during the defect liability period.
To liaise with contractors and manage the process of utilities applications during vacant possession.

Diploma, Advanced/Higher/Graduate Diploma in Civil Engineering, Architectural, Building, or any related field of study, or equivalent.
At least 1 year of working experience in a related field.
Required Skills: Proficiency in Microsoft Office and general computer usage.
Candidates fluent in Mandarin preferred as role requires candidate to deal with Mandarin speaking clients.
Language required: English, Bahasa Malaysia & Mandarin
Preferably experienced with AutoCAD software.
Strong interpersonal skills, organized, disciplined, and a team player.