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- Ensure all arrangements and appointments are managed accordingly and in a timely manner. Remind and seek advice of any change of such appointments and arrangements.
- Responsible for all local and abroad travel arrangements i.e., travel documents, flights, ground transport, hotels.
- Responsible for the administration of the filing and documentation.
- Responsible for all incoming and outgoing correspondence and communications i.e., memos, letters, emails. To draft and prepare correspondence.
- Ensure all guests and visitors are managed courteously and appropriately to reflect the Company’s image.
- Organize internal events and meetings as and when required.
- Plan and prepare materials for scheduled meetings, conferences and conference telephone calls. Conduct background research for presenting information and findings (e.g., using internet, publications, reports, etc.)
- Responsible for taking minutes of meetings, distribution of agenda, coordination and compilation of management and monthly reports when required.
- To assist in the preparation of reports.
- To assist in the arrangement of Company's events.
- Maintain an adequate inventory of office supplies (e.g., stationery, documents, business cards, etc.) for departmental usage.
- Draft and circulate approved memos/minutes.
- Follow-up on action plans required by internal/external stakeholders within agreed timeline.
- Responsible for checking and verifying all documents, claims, invoices, delivery notes and payments are duly completed prior to the approval.
- Any other duties assigned by your immediate Superior from time to time.
- Diploma, Advanced/Higher/Graduate Diploma, Bachelor's Degree, Post Graduate Diploma, Professional Degree in Secretary/Corporate Communication/Business Studies/Administration/Management, or equivalent.
- Candidate with extensive working experience Secretary.
- At least 5 years of working experience in the related field is required for this position.
- Computer Literate and excellent administrative.
- Strong Microsoft Office Skill.
- Good Command in English & BM, both written and oral.
- Ability to quickly build good working relationships at all levels and collaborate effectively with arrange of internal/external contact.
- Displays tact and diplomacy, dealing discreetly with confidential information.
- A team player and capable of working independently.
- Outgoing personality, proactive, innovative, highly motivated with excellent interpersonal skill, hardworking and able to work under pressure.
- Organize and detail oriented
- Annual Leave